Free HVAC Annual Maintenance Contract Template
HVAC Annual Maintenance Contract
Prepared by: [YOUR NAME]
Email: [YOUR EMAIL]
This HVAC Annual Maintenance Contract (AMC) outlines the terms and conditions for the maintenance of HVAC systems provided by [YOUR COMPANY NAME]. This agreement ensures that HVAC systems are regularly serviced, efficient, and reliable for a period of one year from the start date.
I. Contract Overview
The HVAC Annual Maintenance Contract ensures the consistent and reliable operation of the HVAC systems within the property, preventing potential breakdowns and optimizing system performance. This agreement is valid from January 1, 2050, to December 31, 2050, unless extended or terminated as per the terms outlined.
II. Scope of Services
The services covered under this contract include:
-
Scheduled Inspections: Monthly and quarterly visits to inspect all components of the HVAC system.
-
Preventive Maintenance: Cleaning, replacing air filters, checking refrigerant levels, and servicing other parts to ensure optimal performance.
-
Repairs: Unlimited emergency repairs, excluding parts or services explicitly not covered in the agreement.
-
Energy Efficiency Checks: Regular system checks to ensure optimal energy efficiency and prevent excessive energy consumption.
III. Parties Involved
This contract is between [YOUR COMPANY NAME], the service provider, and the customer. The customer can be an individual homeowner, a commercial entity, or an industrial facility who agrees to pay for the maintenance and repair services outlined in this agreement.
IV. Maintenance Schedule
The following outlines the agreed maintenance schedule:
|
Service Type |
Frequency |
Date of First Service |
Date of Last Service |
|---|---|---|---|
|
Full System Inspection |
Quarterly |
January 1, 2050 |
December 31, 2050 |
|
Filter Replacement |
Bi-Annually |
January 1, 2050 |
June 30, 2050 |
|
System Efficiency Check |
Bi-Annually |
March 15, 2050 |
September 15, 2050 |
|
Emergency Repair Response |
As Required |
Within 24 hours |
N/A |
V. Terms of Payment
The customer agrees to make an upfront payment for the full year’s services. Payment terms are as follows:
-
Total Contract Fee: $1,200.00
-
Due Date: January 1, 2050
-
Payment Method: Bank Transfer, Credit Card, or Cheque
Payments must be made to [YOUR COMPANY NAME] using the specified payment options. Late payments may incur a 5% penalty fee for every 30 days overdue.
VI. Exclusions and Limitations
The contract does not cover the following:
-
Replacement of broken or damaged parts that are not a result of normal wear and tear.
-
Damages caused by misuse, negligence, or force majeure.
-
Any system modifications or upgrades.
-
Costs associated with structural repairs unrelated to HVAC operations.
These exclusions are clearly outlined to help the customer understand the boundaries of service.
VII. Emergency Services
In the case of a system failure or emergency, [YOUR COMPANY NAME] will respond within 24 hours from the time of notice. The customer is entitled to unlimited emergency services within the contract term, provided the issues fall under the covered services.
VIII. Termination and Renewal
This contract will automatically terminate on December 31, 2050, unless the customer wishes to renew the contract for an additional year. Either party may terminate the agreement early, provided they give a 30-day notice in writing. Renewal terms will be negotiated closer to the contract’s expiration date.
