Free HR Policies and Procedures Manual Template
HR Policies and Procedures Manual
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Name |
[Your Name] |
|---|---|
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Company |
[Your Company Name] |
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Department |
HR |
This manual outlines the Human Resources policies and procedures designed to promote a consistent approach to managing our employees. It serves as a reference guide on employee-related matters and ensures compliance with applicable laws and regulations.
Recruitment and Selection
Job Requisition
The recruitment process begins with a job requisition. Departments must complete the requisition form, including job description, qualifications, and budget approval.
Advertising Vacancies
All job openings will be advertised internally and externally through various channels, including the company's website and recruitment agencies.
Selection Process
The selection process involves screening applications, conducting interviews, and performing reference checks. A panel will be formed to ensure objectivity during interviews.
Employment Policies
Equal Employment Opportunity
We are committed to providing equal employment opportunities to all employees and applicants. No discrimination based on race, color, age, gender, religion, or disability will be tolerated.
Employment Categories
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Category |
Description |
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Full-Time |
An employee who works 40 hours per week on a regular basis. |
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Part-Time |
An employee who works less than 30 hours per week. |
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Temporary |
An employee hired for a specific project or for a limited duration. |
Compensation and Benefits
Salary Structure
Salaries are determined based on job evaluation, responsibilities, and market comparisons. Salary reviews are conducted annually.
Employee Benefits
We offer a comprehensive benefits package that includes:
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Health Insurance
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Retirement Plans
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Paid Time Off
Performance Management
Objectives Setting
Employees are required to set performance objectives at the beginning of each year. Objectives must be specific, measurable, achievable, relevant, and time-bound.
Performance Reviews
Regular performance reviews are conducted to provide feedback and identify areas for development. Reviews occur semi-annually.
Training and Development
Induction Program
New employees must attend an induction program within their first month of employment. This program introduces them to company policies, culture, and expectations.
Ongoing Training
Continuous learning is encouraged through workshops, seminars, and online courses. Employees can request training related to their roles and career development.
Employee Conduct
Code of Conduct
Employees are expected to uphold a high standard of conduct. This includes maintaining integrity, respecting colleagues, and following policies.
Disciplinary Procedures
Breaches of conduct will result in disciplinary actions which may involve warnings, suspension, or termination of employment.
Health and Safety
Workplace Safety
The company is committed to providing a safe work environment. Employees must adhere to safety regulations and report any hazards immediately.
Emergency Procedures
Emergency procedures are in place to respond to incidents such as fire, accidents, or natural disasters. Regular drills are conducted to ensure preparedness.
Termination of Employment
Resignation
Employees wishing to resign must provide a written notice as stipulated in their contract, generally with a notice period of two weeks.
Dismissal
Dismissals may occur due to performance issues, redundancy, or disciplinary actions. Employees will receive a written explanation of the reason for dismissal.
Appendices
Appendix A: Definitions
This section includes definitions of terms used throughout the manual, aiding in better understanding of the policies and procedures.
Appendix B: Forms and Templates
A collection of forms and templates required for various HR processes is provided, such as leave applications, performance evaluation forms, and job requisition forms.
