Rental Vehicle Checklist

RENTAL VEHICLE CHECKLIST

Prepared By: [Your Name]
[Your Email]

Vehicle Information

Field

Details

Vehicle Make

Toyota

Vehicle Model

Camry

Vehicle Year

2053

License Plate Number

ABC1234

VIN (Vehicle Identification Number)

1HGBH41JXMN109876

Mileage

15,250 miles

Pre-Rental Inspection

  • Fuel Level: ¾ Full (Approx. 15 gallons)

  • Tire Condition: No visible damage, tread depth within safety limits

  • Exterior Condition: No dents or scratches; minor wear on the rear bumper

  • Windshield & Windows: No cracks or chips

  • Lights: All working — headlights, brake lights, turn signals, hazard lights

  • Windshield Wipers: Both wipers functioning well, fluid reservoir full

  • Brakes: Smooth operation, no squealing noises

Interior Inspection

  • Seats: Clean, no rips or stains; fabric in good condition

  • Dashboard: All buttons and dials functioning, with no visible damage

  • Air Conditioning & Heating: Both A/C and heater working fine

  • Audio System: Radio, Bluetooth, and aux connections functional

  • Safety Features: Seat belts, airbags, and child lock operational

  • Cleanliness: Interior thoroughly cleaned and free of trash

Documentation

  • Insurance Coverage: Comprehensive coverage included with rental

  • Rental Agreement: Review and sign the terms, rental duration: 7 days, extra charges for late return

  • Emergency Contacts: Roadside assistance number: [Toll-Free Roadside Assistance]: 1-800-555-1234

Return Instructions

  • Return Time: noon on May 25, 2053

  • Fuel Level: Return with ¾ Full or an additional charge will apply

  • Vehicle Condition: Return in the same condition as received — check for any new damages

  • Mileage: Record final mileage at return: approx. 15,600 miles

Additional Notes: Ensure the vehicle is returned during business hours to avoid late fees. If you plan on using the vehicle for long-distance travel, ensure to inspect tire pressure and fluid levels before departure.

This checklist ensures that you are ready for a smooth vehicle rental experience with [Your Company Name].

Checklist Templates @ Template.net