Verbal Warning Letter Format
Verbal Warning Letter Format
[Your Company Name]
[Your Company Address]
[Employee’s Name]
[Employee’s Job Title]
[Department Name]
Dear [Employee’s Name],
This letter serves as a formal record of the verbal warning issued to you on [date of the verbal warning] concerning your [briefly describe the behavior or performance issue].
Reason for Warning
The following issue(s) were discussed:
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[Clearly state the issue(s), including specific incidents, dates, and behaviors if applicable.]
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[Describe the impact of these actions, such as how it affects the team, project, or company.]
Expectations Moving Forward
During our discussion, I emphasized the importance of addressing this matter and improving in the following areas:
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[Outline the expectations and improvements needed from the employee.]
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[Provide specific actions or goals they must meet.]
We believe in your ability to succeed in your role, and this verbal warning is intended to bring attention to the matter so that we can work together to resolve it.
Next Steps
We will review your progress on this matter by [specific follow-up date, if applicable]. Failure to show improvement or additional instances of similar behavior may result in further disciplinary action, up to and including termination.
If you have any questions or need clarification about this issue, please do not hesitate to discuss it with me.
Acknowledgment of Verbal Warning
I acknowledge that I have received this verbal warning and that it has been discussed with me. My signature below does not necessarily indicate agreement but confirms that I understand the contents of this document.
Employee Signature: [Employee's Name]
Date: [Date]
Manager Signature: [Your Name]
Date: [Date]
