Verbal Reprimand Letter
[Your Company Name]
Date: January 10, 2050
To: Alex Johnson
From: [Your Name], Team Manager
Subject: Verbal Reprimand Documentation
Dear Alex,
This letter serves as formal documentation of the verbal reprimand we discussed on January 8, 2050. The purpose of this reprimand is to address a specific concern regarding your recent attendance and to ensure clarity about expectations moving forward.
Incident Summary
On January 3, 2050, and January 6, 2050, you were absent without prior notice or approval, which caused disruptions to project timelines. This behavior is inconsistent with [Your Company Name]’ Attendance and Punctuality Policy, outlined in Section 4.2 of the Employee Handbook.
Discussion Overview
During our conversation on January 8, 2050, we discussed:
Issue Identified: Your failure to notify the team of your absences in advance or provide a valid explanation.
Employee Explanation: You mentioned that unforeseen personal matters caused these absences. While we empathize with personal challenges, proper communication is essential.
It was emphasized that timely attendance and effective communication are critical to maintaining team productivity and meeting company objectives.
Expectations and Next Steps
Moving forward, you are expected to:
Notify your manager of any upcoming absences at least 24 hours in advance, where possible.
Adhere to the company’s Attendance and Punctuality Policy.
To support you, we recommend you utilize our Employee Assistance Program for managing personal matters and refer to the company's absence reporting system for guidance.
Failure to demonstrate improvement or additional unexcused absences may result in further disciplinary action, including a written reprimand or other corrective measures.
Acknowledgment
This letter is not a formal disciplinary action but serves as documentation of our verbal discussion. We hope to see immediate and sustained improvement in your attendance.
If you have any questions or require clarification, please reach out to me directly.
Sincerely,
[Your Name]
Team Manager
[Your Company Name]
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