Verbal Abuse Warning Letter
November 27, 2050
John Doe
Sales Associate
Customer Relations Department
[Your Company Name]
Dear John,
This letter serves as a formal warning regarding an incident involving inappropriate verbal behavior. On November 20, 2050, during a team meeting, it was reported that you used offensive and derogatory language directed at your colleague, Jane Smith.
At [Your Company Name], we are committed to maintaining a professional and respectful work environment. Verbal abuse, including the use of inappropriate language or any form of disrespectful communication, is a violation of our workplace policies.
Details of Incident:
During the meeting, you reportedly referred to Jane Smith using language that was both unprofessional and hurtful.
Witnesses present during the incident confirmed the nature of your remarks.
Policy Reference:
Your actions violate Section 4.2 of [Your Company Name]’s Code of Conduct, which states:
"All employees must engage with colleagues, clients, and partners in a manner that reflects professionalism, respect, and integrity at all times."
This behavior is unacceptable and does not align with the values of [Your Company Name].
Required Actions:
To address this matter and ensure it is not repeated, you are required to:
Cease any and all forms of disrespectful language or behavior immediately.
Attend a mandatory Conflict Resolution Workshop scheduled on December 5, 2050.
Submit a written apology to Jane Smith by December 1, 2050.
Consequences of Further Violations:
Please be advised that further incidents of this nature will result in more severe disciplinary action, including possible termination of employment.
If you would like to discuss this matter, please contact Sarah Green in Human Resources at sarah.green@xyzcorporation.com or by phone at (555) 205-1234. We encourage you to use this opportunity to reflect on your actions and make the necessary changes to contribute positively to our workplace.
Kindly acknowledge receipt of this letter by signing and returning a copy to HR by November 30, 2050.
Sincerely,
[Your Name]
Manager, Customer Relations
[Your Company Name]
[Your Email]
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