Disciplinary Letter
Date: [Insert Date]
To:
John Teague
Sales Associate
Sales Department
Smith Corporation
Subject: Disciplinary Action Letter
Dear John Teague,
This letter serves to formally address concerns regarding your conduct and performance in the workplace. After a thorough review and discussion, the following points have been identified as areas requiring immediate improvement:
1. Description of Incident(s):
On November 15, 2050, you were observed arriving two hours late to your scheduled shift without prior notification or approval.
On November 20, 2050, during a team meeting, your behavior was reported as unprofessional, including raising your voice toward a colleague inappropriately.
2. Policies Violated:
The above actions violate Smith Corporation's Employee Code of Conduct, specifically Section 2.1 on punctuality and Section 3.4 on maintaining a respectful workplace environment.
3. Impact on the Organization:
These incidents have disrupted team workflow, affected morale, and created an unnecessary strain on team members who had to cover their responsibilities during your tardiness. Additionally, the unprofessional conduct during the team meeting undermines our commitment to a respectful and collaborative workplace.
4. Expectations for Improvement:
To resolve these issues, we expect you to:
Consistently arrive on time for all scheduled shifts, notifying your manager at least 24 hours in advance if a delay or absence is unavoidable.
Conduct yourself respectfully and professionally toward colleagues, especially during meetings and team interactions.
5. Disciplinary Action:
Based on the seriousness of the situation, the following actions will be taken:
You are being issued this formal written warning, which will remain on your file for six months.
Any further violations of company policies during this period will result in further disciplinary actions, up to and including termination of employment.
6. Support and Follow-Up:
To assist you in meeting these expectations, we are offering:
Attendance at a workplace professionalism workshop on December 8, 2050, at 10:00 AM.
Weekly one-on-one check-ins with your manager for the next three months to ensure alignment with expectations.
Acknowledgment and Next Steps:
We expect to see a noticeable improvement in your punctuality and conduct immediately. A formal review of your progress will be conducted on January 28, 2050. Failure to meet these expectations may result in further disciplinary action, up to and including termination of employment.
Please acknowledge receipt of this letter by signing below and returning a copy to the HR department. Your signature does not indicate agreement but confirms that the contents have been communicated to you.
Should you have any questions or require clarification, please do not hesitate to contact Sarah Williams, HR Manager, at sarah.williams@smithcorporation.com or (555) 123-4567.
Sincerely,
[Your Name]
[Your Position/Title]
[Your Department]
[Your Company Name]
[Your Email]
Acknowledgment:
I, John Teague, acknowledge receipt of this disciplinary letter dated November 28, 2050.
Signature:
Date:
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