Free Professional Event Catering Proposal Template

Professional Event Catering Proposal

[Your Company Name]

[Your Company Address]

Phone: [Your Company Number] | Email: [Your Company Email]

Website: [Your Company Website]


Date: January 15, 2050
Proposal Number: DC-2050-001

Client Information

Client Name: Sarah Johnson
Company/Organization: Tech Innovations Inc.
Contact Information: (555) 987-6543 | sarah.johnson@techinnovations.com
Event Date: February 25, 2050
Event Location: The Grand Horizon Ballroom, Downtown City Center
Number of Guests: 150

Event Overview

We are delighted to present our catering proposal for Tech Innovations Inc.’s Annual Gala. At [Your Company Name], we are dedicated to creating extraordinary culinary experiences tailored to your needs. From an exquisite menu to seamless service, we ensure your event is both memorable and flawless.

Proposed Services

1. Event Details:

  • Type of Event: Annual Corporate Gala

  • Event Style: Plated Dinner with Pre-Dinner Cocktails

  • Theme/Specific Requests: Futuristic elegance with a focus on sustainability

2. Menu Options:

Appetizers (Passed Hors d’Oeuvres):

  • Miniature Crab Cakes with Lemon Aioli

  • Roasted Beet and Goat Cheese Tartlets

  • Vegan Sushi Rolls

Main Course (Select One):

  • Herb-Crusted Filet Mignon with Truffle Mashed Potatoes and Seasonal Vegetables

  • Pan-Seared Salmon with Quinoa Pilaf and Citrus Beurre Blanc

  • Stuffed Portobello Mushroom with Wild Rice and Balsamic Glaze (Vegan)

Desserts:

  • Dark Chocolate Lava Cake with Vanilla Gelato

  • Assorted Mini Cheesecakes (Berry, Chocolate, and Matcha)

  • Seasonal Fruit Medley

Beverages:

  • Specialty Cocktails (e.g., "2050 Mule" featuring ginger and lime)

  • Wine Pairings for Dinner Courses

  • Coffee and Herbal Tea Selection

Customizations: We are happy to adjust the menu to accommodate dietary preferences or restrictions.

3. Additional Services:

  • Professional bartending services

  • Elegant tableware and glassware rentals

  • Full-service setup and cleanup

Cost Breakdown

1. Menu Pricing:

  • $100 per guest x 150 guests = $15,000

2. Additional Costs:

  • Event Staff (10 staff members, 6 hours each): $30/hour = $1,800

  • Rentals (tables, chairs, linens, tableware): $3,000

  • Delivery and Setup Fee: $500

Estimated Total: $20,300

Note: Final pricing may vary based on the confirmed guest count and additional customizations.

Payment Terms and Conditions

  • Deposit: A $5,075 non-refundable deposit is needed to secure the event date.

  • Final Payment: The remaining balance of $10,150 is due by February 18, 2050 (7 days before the event).

  • Cancellation Policy: Full refunds, minus the deposit, are available if cancellation occurs at least 30 days before the event date.

Why Choose [Your Company Name]?

We stand out for:

  • Culinary excellence with fresh, locally-sourced ingredients

  • Professional, attentive service tailored to your needs

  • A seamless experience from planning to execution

We are honored to have the opportunity to cater your event and look forward to making it an unforgettable experience.

Next Steps

Please review this proposal and let us know if you have any questions or adjustments. To confirm your booking, sign and return the agreement along with the deposit.

Sarah Johnson

Tech Innovations Inc.

For any further inquiries, feel free to contact us at [Your Company Number] or [Your Company Email].

Sincerely,


[Your Name]

Event Coordinator

[Your Company Name]

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