Free Scrum Project Plan Specification Layout Template
Scrum Project Plan Specification Layout
Prepared by: [Your Name]
Date: [Date]
I. Project Overview
The Customer Management System project is an agile project aimed at developing a software application for managing customer relationships, tracking sales, and providing analytics for a retail company. The project will be managed using Scrum methodology, focusing on iterative delivery, continuous improvement, and active stakeholder collaboration. The project is expected to span 6 months, with the goal of delivering user account management, sales reporting, and customer analytics features at the end of each sprint.
II. Roles and Responsibilities
A. Scrum Master
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Facilitates Scrum ceremonies (Daily Standups, Sprint Planning, Sprint Review, and Sprint Retrospective).
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Removes obstacles that hinder the development team’s progress.
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Ensures that Scrum principles and practices are being followed.
B. Product Owner
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Responsible for managing the product backlog.
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Works closely with stakeholders to define and prioritize project requirements.
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Communicates the vision and goals to the team.
C. Development Team
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The cross-functional group is responsible for delivering product increments during each sprint.
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Works collaboratively to ensure that all tasks are completed as per the sprint backlog.
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Participates in sprint planning, daily standups, and reviews.
III. Sprint Planning
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Sprint Duration: Each sprint will last 2 weeks.
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Sprint Goal: A clear and concise goal will be defined for each sprint, ensuring alignment with overall project objectives, such as "Implement user login functionality" for Sprint 1.
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Sprint Backlog: The backlog for each sprint will be determined during Sprint Planning, and will include the highest-priority user stories, features, or tasks to be completed.
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Deliverables: At the end of each sprint, a potentially shippable product increment will be delivered. For example, Sprint 1 might deliver the user authentication feature, including login and logout functionality.
IV. Backlog Management
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Product Backlog: The Product Owner will maintain the product backlog, which will be a prioritized list of all features, user stories, and technical tasks. For example, "Create user login screen", "Design customer dashboard", and "Generate sales report API".
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Backlog Refinement: The backlog will be continuously refined in collaboration with the development team to ensure it remains relevant and properly prioritized.
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Sprint Backlog: The sprint backlog will be created during sprint planning and will consist of tasks selected from the product backlog, based on the sprint goal and team capacity.
V. Communication Plan
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Daily Standups: A 15-minute meeting where the team discusses progress, obstacles, and upcoming tasks.
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Sprint Reviews: Held at the end of each sprint to demonstrate the completed work to stakeholders. For example, "Demo of user authentication feature" in Sprint 1.
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Sprint Retrospectives: Held at the end of each sprint to reflect on the process, identify improvements, and optimize the Scrum process for future sprints.
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Tools: The team will use Jira for task management and progress tracking, and Slack for communication.
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Stakeholder Updates: Weekly reports to keep stakeholders informed of progress, potential risks, and upcoming goals.
VI. Risk Management
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Risk Identification: Regularly assess potential risks throughout the project, including scope creep, technical debt, or resource limitations.
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Risk Mitigation: Create action plans for identified risks, with contingency measures in place for high-impact risks. For example, if scope creep is identified, prioritize features more effectively and freeze scope changes until the next sprint.
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Risk Tracking: Risks will be tracked using Jira and will be revisited during Sprint Retrospectives.
VII. Quality Assurance and Testing
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Automated Testing: Implement automated unit and integration tests to ensure high-quality code throughout the project.
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Test-Driven Development (TDD): Encourage TDD practices to ensure that code meets requirements from the start.
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Continuous Integration: Use a continuous integration (CI) pipeline with GitLab CI/CD to automatically test code and ensure it integrates well with existing code.
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Acceptance Criteria: Each backlog item will have clear, measurable acceptance criteria to ensure that it meets the definition of “Done.” For example, "User login page should allow valid users to log in and display an error message for invalid credentials."
VIII. Metrics and Reporting
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Velocity: Track the team's velocity, measuring how many story points are completed per sprint, to forecast future sprints and assess progress.
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Burndown Chart: Use burndown charts in Jira to visualize the remaining work in the sprint and ensure the team is on track.
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Sprint Review Feedback: Gather feedback from stakeholders during Sprint Reviews to assess if the product increment aligns with customer needs.
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Defects and Bug Tracking: Track the number of defects found and their resolution time in Jira to ensure product quality is maintained.
