Free Non-Profit Project Plan Specification Template
Non-Profit Project Plan Specification
Prepared by: [Your Name]
Date: [Date]
I. Project Overview
This project is designed to support Community Health Outreach, a community-based initiative aimed at addressing health disparities in low-income neighborhoods. The project will provide free health screenings, educational workshops, and wellness resources to underserved populations, improving access to healthcare and promoting healthy living. This initiative aligns with the core mission of the [Your Company Name] to improve health outcomes in marginalized communities. The project will be implemented over 12 months, with regular progress assessments and evaluations to ensure its effectiveness.
II. Objectives
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To provide free health screenings to 1,000 individuals in low-income communities by Month 6.
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To raise awareness about preventative health measures and engage at least 500 community members in health education workshops.
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Collaborate with local clinics and health professionals to maximize the project’s reach and impact.
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To achieve a measurable increase in community health knowledge, aim for at least 80% of workshop participants to report improved health awareness.
III. Scope
A. Inclusions
The project will focus on providing free health screenings, including blood pressure, diabetes, and cholesterol checks, to individuals in the Greater Springfield area. It will also include four health education workshops on nutrition, exercise, mental health, and chronic disease prevention.
B. Exclusions
The project will not cover ongoing medical treatment, specialized health services, or provide follow-up medical care outside the scope of the screenings and workshops. Additionally, the project will not extend to areas outside Springfield County.
IV. Timeline
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Phase 1: Planning and Preparation (Month 1–Month 2)
Activities include project design, partnership outreach to local health organizations, and securing necessary permits or approvals from local health authorities.
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Phase 2: Implementation (Month 3–Month 6)
During this phase, the health screenings and workshops will begin. Screening stations will be set up, and workshops will be scheduled in community centers.
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Phase 3: Monitoring and Adjustment (Month 7–Month 9)
Regular progress checks will occur through volunteer feedback, survey results from workshop participants, and a review of screening data to ensure goals are being met.
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Phase 4: Evaluation and Closure (Month 10–Month 12)
Final project assessment, including surveys, data analysis, and reporting to stakeholders will take place. The project will close with a community celebration to showcase the impact.
V. Budget
|
Category |
Estimated Amount |
Description |
|---|---|---|
|
Total Estimated Budget |
$100,000 |
Total cost for the entire project. |
|
Personnel Costs |
$40,000 |
Salaries for project coordinators, healthcare professionals, and part-time assistants. |
|
Program Costs |
$30,000 |
Medical equipment, educational materials, and venue rentals. |
|
Marketing and Outreach |
$10,000 |
Promotional materials, social media ads, and community outreach. |
|
Administrative Expenses |
$15,000 |
Office supplies, transportation, and utilities. |
|
Contingency Fund |
$5,000 |
Set aside for unexpected expenses or changes in project scope. |
VI. Resources
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Human Resources:
A project team consisting of 5 full-time staff (including a project manager, healthcare professionals, and program coordinators), along with 20 volunteers to assist with screenings and workshops. External consultants may be hired for specialized healthcare advice.
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Financial Resources:
Funding will be sourced from grant funding ($60,000), community donations ($30,000), and fundraising events ($10,000).
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Material Resources:
Resources will include blood pressure monitors, cholesterol testing kits, educational handouts, and venue space at local community centers for workshops.
VII. Evaluation and Metrics
A. Key Performance Indicators (KPIs)
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Number of individuals reached through screenings (target: 1,000 people).
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Funds raised through fundraising efforts (target: $10,000).
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Level of participant satisfaction (target: 80% positive feedback via post-event surveys).
B. Evaluation Methods
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Surveys and feedback from program participants to measure satisfaction and health knowledge improvement.
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Regular review meetings with project stakeholders to track progress.
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Post-project analysis to evaluate the achievement of outlined objectives and KPIs.
VIII. Risks and Mitigation Strategies
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Risk 1: Budget Overrun
Mitigation Strategy: Establish a contingency fund of 5% and closely monitor expenses throughout the project. Implement cost-saving measures, such as partnering with local businesses for donations and sponsorships. -
Risk 2: Low Community Engagement
Mitigation Strategy: Increase community outreach efforts through collaboration with local influencers, social media campaigns, and partnerships with local businesses. Host smaller focus-group events to gauge interest early.
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Risk 3: Delays in Implementation
Mitigation Strategy: Set realistic timelines, allowing buffer periods for unexpected delays. Regular check-ins with volunteers and stakeholders will help identify and resolve potential delays early. Additionally, adjust schedules as needed to accommodate the availability of healthcare professionals.
