Free Printable Preventive Maintenance Contract Template

Printable Preventive Maintenance Contract

This Preventive Maintenance Contract ("Contract") is made and entered into as of the 1st day of January 2050 by and between [Your Company Name], with its principal place of business located at [Your Company Address], (hereinafter referred to as "Service Provider"), and BlueLeaf, with its principal place of business located at Miami, FL 33101, (hereinafter referred to as "Client").

I. Purpose of Agreement

This agreement outlines the terms and conditions under which the Service Provider agrees to perform preventive maintenance services for the Client's equipment, machinery, or systems as specified in the Agreement.

II. Scope of Services

The Service Provider shall provide preventive maintenance services to the Client, which includes but is not limited to:

1. Routine Inspections

  • Service Provider shall conduct routine inspections of the Client's equipment at regular intervals to ensure optimal operation and to detect any potential issues.

  • Inspections will include checking for wear and tear, performing safety checks, and assessing the overall functionality of equipment.

2. Preventive Maintenance

  • Preventive maintenance will include, but not be limited to, cleaning, lubricating, adjusting, and replacing parts as necessary to prevent equipment breakdown.

  • The frequency of preventive maintenance shall be based on the manufacturer's guidelines or as mutually agreed upon by both parties.

3. Emergency Support

  • The Service Provider shall offer emergency support services for unexpected breakdowns outside of regular preventive maintenance, which shall be billed separately.

4. Documentation

  • The Service Provider will maintain records of all inspections and maintenance performed on the Client’s equipment, which will be made available to the Client upon request.

III. Term of Agreement

This agreement shall begin on January 1, 2050, and shall remain in effect until December 31, 2050, unless terminated earlier in accordance with the provisions set forth in this Contract.

IV. Payment Terms

The Client agrees to pay the Service Provider as follows:

1. Payment Schedule

  • The Client shall pay a total annual fee of $15,000 for the preventive maintenance services outlined in this agreement.

  • Payment shall be due on the 1st day of each month for the duration of the contract term.

2. Late Payments

  • Any payments not received within 10 days of the due date shall incur a late fee of $100.

3. Invoices

  • Invoices shall be issued by the Service Provider to the Client via email to inquire@blueleaf.mail at the start of each billing period. Payment should be made to [Your Company Name] via bank transfer, check, or another method as mutually agreed upon.

V. Responsibilities of the Client

1. Access to Equipment

  • The Client shall provide the Service Provider access to all necessary equipment and facilities to perform the services outlined in this contract.

2. Cooperation

  • The Client shall cooperate with the Service Provider in the maintenance process and ensure that equipment is properly maintained as per the manufacturer's instructions and guidelines.

3. Reporting Issues

  • The Client must promptly report any equipment malfunctions, failure to perform as expected, or any issues observed during regular use of the equipment to the Service Provider.

VI. Warranties and Representations

1. Service Provider Warranty

  • The Service Provider warrants that all services performed under this contract shall be done in a professional manner, consistent with industry standards.

2. Equipment Warranty

  • The Client warrants that all equipment covered under this agreement is in good operating condition and has been properly maintained prior to the start of this contract.

3. Exclusions

  • The Service Provider shall not be held liable for any damage or malfunction caused by external factors such as natural disasters, accidents, or misuse by the Client or third parties.

VII. Termination of Agreement

This agreement may be terminated under the following circumstances:

1. Mutual Agreement

  • This contract may be terminated by mutual written consent of both parties.

2. Breach of Contract

  • Either party may terminate this agreement in the event of a material breach of contract by the other party, provided that the breach is not cured within 30 days after written notice of such breach.

3. Non-Payment

  • In the event that the Client fails to make payments in accordance with the terms of this contract, the Service Provider may terminate the agreement upon 10 days written notice.

VIII. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or confidential information shared during the course of this contract. This includes, but is not limited to, equipment details, maintenance schedules, and payment information.

IX. Liability and Indemnity

1. Service Provider Liability

  • The Service Provider shall not be liable for any indirect, incidental, or consequential damages arising from the provision of services under this contract.

2. Client Indemnity

  • The Client agrees to indemnify and hold harmless the Service Provider from any claims, losses, or damages arising from the Client’s use of the equipment after the maintenance has been completed.

X. Dispute Resolution

In the event of any dispute under this agreement, the parties agree to first attempt to resolve the dispute through informal negotiations. If the dispute cannot be resolved informally, the parties agree to submit the matter to the American Arbitration Association (AAA) for mediation or arbitration in accordance with its rules.

XI. Miscellaneous

1. Governing Law

  • This agreement shall be governed by and construed in accordance with the laws of the state of Florida.

2. Entire Agreement

  • This contract constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral.

3. Force Majeure

  • Neither party shall be liable for failure to perform any obligation under this contract if such failure is caused by events beyond their reasonable control, including but not limited to natural disasters, strikes, or governmental restrictions.

XII. Signatures

This Contract is agreed to by the parties as of the date first above written.

For [Your Company Name]:

[Your Name]
Director of Operations
Date: January 1, 2050

For BlueLeaf:

Lyda Fadel
Chief Operations Officer
Date: January 1, 2050

For any inquiries regarding this contract or its terms, please contact [Your Name] at [Your Email] or [Your Company Email].

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