Free Building Maintenance Contract Template

Building Maintenance Contract

This Building Maintenance Contract ("Contract") is entered into on the 1st day of January 2050, by and between [Your Company Name], a company duly organized and existing under the laws of Washington, with its principal place of business located at [Your Company Address], (hereinafter referred to as "Service Provider"), and WinGroup, a company with its principal place of business located at Seattle, WA 98101, (hereinafter referred to as "Client").

I. Purpose of Agreement

The purpose of this Contract is to establish the terms under which the Service Provider will provide building maintenance services for the Client's property located at 1234 Pine Street, Seattle, WA 98101 (the "Premises"). The services will include regular maintenance, repairs, inspections, and necessary improvements to ensure the proper functioning and safety of the Premises.

II. Scope of Services

The Service Provider agrees to perform the following services:

1. General Maintenance Services

  • Routine Inspections: The Service Provider shall perform regular inspections of the Premises to ensure that all systems, structures, and equipment are in good working order. Inspections will include, but not be limited to, the HVAC system, plumbing, electrical systems, roofing, and other building infrastructure.

  • Preventive Maintenance: Preventive maintenance shall include tasks such as cleaning, lubricating, adjusting, and replacing parts of the building systems as necessary to prevent breakdowns.

2. Emergency Repairs

  • The Service Provider shall respond to any emergency repair requests by the Client, including plumbing issues, electrical failures, or HVAC malfunctions. Such emergency repairs will be billed separately from the routine maintenance services.

3. Scheduled Repairs and Replacements

  • The Service Provider will schedule necessary repairs and replacements as required for any failing equipment, systems, or structures on the Premises. These repairs will be done with the Client’s approval, and all costs associated with such repairs will be documented and provided to the Client.

4. Cleaning and Janitorial Services

  • The Service Provider will ensure that all common areas of the building are cleaned regularly, including hallways, stairwells, elevators, bathrooms, and lobbies. This includes sweeping, mopping, dusting, and trash removal.

5. Documentation and Reporting

  • The Service Provider will maintain records of all maintenance, repairs, inspections, and improvements performed on the Premises. These records will be accessible to the Client at any time upon request. Monthly maintenance reports will also be provided to the Client detailing completed work and any recommended future actions.

III. Term of Agreement

This Contract shall commence on January 1, 2050, and shall remain in effect for a period of 12 months unless terminated earlier pursuant to the provisions herein. The Contract may be renewed upon mutual written agreement by both parties.

IV. Payment Terms

The Client agrees to pay the Service Provider as follows:

1. Payment Schedule

  • The Client will pay a total annual fee of $30,000 for the building maintenance services described herein.

  • Payment shall be made in monthly installments of $2,500, due on the 1st day of each month.

2. Late Payments

  • Payments not received within 10 days of the due date will incur a late fee of $200.

3. Invoices

  • Invoices will be provided to the Client by email at inquire@wingroup.mail. Payment should be made to [Your Company Name] via bank transfer or another method agreed upon by both parties.

V. Responsibilities of the Client

1. Access to Premises

  • The Client agrees to provide the Service Provider access to the Premises during normal business hours to perform the services outlined in this contract.

2. Cooperation

  • The Client shall cooperate fully with the Service Provider and notify the Service Provider of any issues, breakdowns, or malfunctioning equipment as soon as they occur.

3. Additional Costs

  • If any work outside the scope of this Contract is required, the Client will be notified in advance, and additional costs will be provided for approval before proceeding.

VI. Warranties and Representations

1. Service Provider Warranty

  • The Service Provider warrants that all services will be performed in a professional and workmanlike manner in accordance with the highest industry standards.

2. Equipment Warranty

  • The Client warrants that all equipment, machinery, and systems covered by this Contract are in good working condition and will be properly maintained according to the manufacturer’s recommendations.

3. Exclusions

  • The Service Provider will not be responsible for damage to equipment or systems caused by improper use, accidents, or external events such as natural disasters.

VII. Termination of Agreement

This Agreement may be terminated as follows:

1. Mutual Agreement

  • The Contract may be terminated at any time by mutual written agreement of both parties.

2. Breach of Contract

  • Either party may terminate this Contract if the other party materially breaches any term or condition, provided the breach remains uncured for 30 days after written notice.

3. Non-Payment

  • If the Client fails to make timely payments as specified in this Agreement, the Service Provider may terminate the Contract after providing 10 days' written notice to the Client.

VIII. Confidentiality

Both parties agree to maintain the confidentiality of any proprietary or sensitive information disclosed during the course of this Agreement, including, but not limited to, financial information, business operations, and maintenance reports.

IX. Liability and Indemnity

1. Service Provider Liability

  • The Service Provider shall not be liable for indirect or consequential damages arising from the services provided under this Contract.

2. Client Indemnity

  • The Client agrees to indemnify and hold harmless the Service Provider from any claims, damages, or losses resulting from the Client’s use or misuse of the Premises, equipment, or any services provided under this Agreement.

X. Dispute Resolution

In the event of a dispute, the parties agree to first attempt to resolve the matter through informal discussions. If the dispute cannot be resolved amicably, the matter shall be submitted to the American Arbitration Association (AAA) for binding arbitration in accordance with its rules and procedures.

XI. Miscellaneous

1. Governing Law

  • This Agreement shall be governed by and construed in accordance with the laws of the state of Washington.

2. Entire Agreement

  • This Agreement represents the entire understanding between the parties and supersedes all prior discussions, negotiations, and agreements.

3. Force Majeure

  • Neither party shall be held liable for any failure to perform due to events beyond their control, including natural disasters, labor disputes, or government action.

XII. Signatures

By signing below, the parties agree to the terms and conditions of this Agreement.

For [Your Company Name]:

[Your Name]
Director of Operations
Date: January 1, 2050

For WinGroup:

Sigmund Corwin
Chief Executive Officer
Date: January 1, 2050

For further inquiries or clarifications, please contact [Your Name] at [Your Email] or [Your Company Email].

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