Free Maintenance Contract Proposal Template

Maintenance Contract Proposal

This Maintenance Contract Proposal (the "Proposal") is submitted on January 1, 2050, by [Your Company Name], a corporation duly organized and existing under the laws of Florida, with its principal office located at [Your Company Address], (hereinafter referred to as the "Service Provider"), to SurePlus, a corporation with its principal office located at Orlando, FL 32801, (hereinafter referred to as the "Client").

I. Introduction

This Proposal outlines the terms and conditions for a Maintenance Contract between [Your Company Name] and SurePlus. The purpose of this Maintenance Contract is to define the scope of maintenance services to be provided to the Client, establish clear responsibilities for both parties, and set forth the terms under which maintenance services will be performed for the systems and equipment specified in this Proposal.

II. Scope of Services

The Service Provider agrees to provide the following maintenance services for the Client:

1. Preventive Maintenance

  • The Service Provider will conduct regular preventive maintenance to ensure the Client’s equipment and systems operate at optimal performance levels. This includes inspections, cleaning, and adjustments to prevent any potential failures or issues.

2. Emergency Repairs and Support

  • In the event of system malfunctions or failures, the Service Provider will provide emergency repair services. The Service Provider agrees to respond to emergency requests within 24 hours from notification by the Client. Service availability will be provided 24/7.

3. Software and System Updates

  • The Service Provider will ensure that all relevant software and firmware are kept up-to-date, ensuring continued functionality, performance, and security. This includes periodic updates, patches, and upgrades to the systems covered under this Contract.

4. Documentation and Reporting

  • The Service Provider will maintain a comprehensive log of all maintenance activities and repairs performed. The Client will receive detailed reports after each maintenance or repair visit, which will include a summary of the work performed and any recommendations for further action.

III. Term and Termination

1. Term

  • This Maintenance Contract will begin on January 1, 2050, and continue for a period of 12 months, ending on December 31, 2050. After this period, the Contract may be renewed by mutual agreement of both parties.

2. Termination

  • Either party may terminate this Contract with 30 days’ written notice if there is a material breach by the other party. Upon termination, all outstanding fees for services rendered up to the termination date will be payable by the Client.

IV. Payment Terms

1. Maintenance Fees

  • The Client agrees to pay the Service Provider an annual maintenance fee of $20,000, payable in monthly installments of $1,667. Payments will be due on the 1st day of each month.

2. Additional Charges

  • Any additional work, upgrades, or emergency repairs beyond the scope of this Contract will incur additional charges. A detailed estimate will be provided to the Client for approval before work begins.

3. Payment Method

  • Payments should be made via wire transfer to [Your Company Name]. The Service Provider will provide the Client with the necessary bank account details for payment processing. Any payments not received within 15 days of the due date will incur a late fee of $100.

V. Client Responsibilities

1. Access to Equipment and Systems

  • The Client agrees to provide the Service Provider with reasonable access to all equipment and systems requiring maintenance. This includes providing access to the premises during normal business hours or as otherwise agreed upon by both parties.

2. Notification of Issues

  • The Client agrees to promptly notify the Service Provider of any issues, failures, or malfunctions of the covered systems. The Client is responsible for providing accurate descriptions of any issues to facilitate efficient service.

3. Cooperation

  • The Client agrees to cooperate fully with the Service Provider to ensure the proper and timely execution of maintenance and repairs. This includes providing the necessary resources and assistance during scheduled service appointments.

VI. Liability and Insurance

1. Service Provider’s Liability

  • The Service Provider’s liability for any direct damages arising from the provision of services under this Contract is limited to the total amount paid by the Client for services rendered in the 30 days preceding the event causing the liability.

2. Client’s Indemnity

  • The Client agrees to indemnify and hold harmless the Service Provider from any claims, damages, or losses resulting from the Client’s use of the maintained systems, except in cases where such claims arise due to the Service Provider’s gross negligence or willful misconduct.

VII. Confidentiality

Both parties agree to maintain confidentiality of all proprietary or confidential information exchanged during the term of this Contract. Neither party shall disclose such information to any third party without prior written consent from the other party unless required by law.

VIII. Dispute Resolution

In the event of any dispute or controversy arising from or related to this Contract, the parties agree to first attempt resolution through good-faith negotiation. If such negotiations are unsuccessful, the dispute shall be submitted to binding arbitration in accordance with the rules of the American Arbitration Association.

IX. Governing Law

This Contract shall be governed by and construed in accordance with the laws of the state of Florida. Any legal actions related to this Contract shall be initiated in the appropriate courts in Florida.

X. Signatories

This Proposal will be considered a formal agreement once signed by the authorized representatives of both parties. By signing below, the parties confirm their agreement to the terms and conditions outlined in this Proposal.

For [Your Company Name]:

[Your Name]
[Your Company Name]
Date: January 1, 2050

For SurePlus:

Lester Nolan
SurePlus
Date: January 1, 2050

For any questions or clarifications regarding this Proposal, please feel free to contact [Your Name] at [Your Email] or [Your Company Email].

Contract Templates @ Template.net