Maintenance Contract Renewal Layout Template
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Maintenance Contract Renewal Layout
I. Contract Header
Company Name: [Your Company Name]
Contract Number: [Your Company Number]
Client Name: [Client's Name]
Address: [Client's Address]
Phone Number: [Client's Phone Number]
Email Address: [Client's Email Address]
II. Contract Details
Service Contract Title: Maintenance Service Agreement
Effective Date: [Start Date of New Term]
Renewal Term: [e.g., 12 Months / 24 Months]
Renewal Start Date: [Renewal Start Date]
Renewal End Date: [Renewal End Date]
Contract Value: [Total Renewal Value]
Payment Terms: [E.g., Monthly / Annually / One-time Payment]
III. Scope of Services
Services to be Provided:
[Service 1 (e.g., Preventive Maintenance)]
[Service 2 (e.g., Emergency Repairs)]
[Service 3 (e.g., On-site Support)]
[Other Specific Services]
Service Schedule:
Frequency of Service: [e.g., Weekly/Monthly/Annually]
Time Frame for Completion: [e.g., 9:00 AM - 5:00 PM]
Excluded Services:
[e.g., Major Repairs, Parts Replacement, etc.]
IV. Terms and Conditions
Renewal Terms:
The client agrees to renew the contract under the terms listed herein.
Renewal is subject to [specific terms, conditions, or pricing adjustments].
Termination Clause:
Either party may terminate the contract with [X] days' written notice.
Early termination fees may apply as per the original contract.
Liability and Warranty:
[Liability details and warranty coverage, if applicable.]
Insurance and Compliance:
[Details about insurance coverage, legal compliance, etc.]
V. Pricing & Payment Terms
Pricing Overview:
[Price details for services covered in the renewal contract.]
Payment Instructions:
Payment Method: [e.g., Bank Transfer, Credit Card]
Payment Due Date: [e.g., within 30 days of invoice]
Late Payment Fees:
[Details on interest charges or penalties for late payments]
VI. Renewal Confirmation
Client Acknowledgment:
By signing below, both parties agree to the terms and conditions of the renewal.
VII. Signatures
Client Name | Authorized Representative |
|---|---|
Name: [Client Name] | Name: [Authorized Rep Name] |
Signature: ________ | Signature: ________ |
Date: ________ | Date: ________ |
VIII. Contact Information for Support
Customer Service Contact:
Phone: [Your Company Support Number]
Email: [Your Company Support Email]
Account Manager:
Name: [Account Manager Name]
Phone: [Account Manager Phone Number]
Email: [Account Manager Email]
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