Free Maintenance Contract Renewal Layout Template
Maintenance Contract Renewal Layout
I. Contract Header
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Company Name: [Your Company Name]
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Contract Number: [Your Company Number]
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Client Name: [Client's Name]
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Address: [Client's Address]
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Phone Number: [Client's Phone Number]
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Email Address: [Client's Email Address]
II. Contract Details
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Service Contract Title: Maintenance Service Agreement
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Effective Date: [Start Date of New Term]
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Renewal Term: [e.g., 12 Months / 24 Months]
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Renewal Start Date: [Renewal Start Date]
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Renewal End Date: [Renewal End Date]
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Contract Value: [Total Renewal Value]
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Payment Terms: [E.g., Monthly / Annually / One-time Payment]
III. Scope of Services
Services to be Provided:
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[Service 1 (e.g., Preventive Maintenance)]
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[Service 2 (e.g., Emergency Repairs)]
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[Service 3 (e.g., On-site Support)]
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[Other Specific Services]
Service Schedule:
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Frequency of Service: [e.g., Weekly/Monthly/Annually]
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Time Frame for Completion: [e.g., 9:00 AM - 5:00 PM]
Excluded Services:
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[e.g., Major Repairs, Parts Replacement, etc.]
IV. Terms and Conditions
Renewal Terms:
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The client agrees to renew the contract under the terms listed herein.
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Renewal is subject to [specific terms, conditions, or pricing adjustments].
Termination Clause:
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Either party may terminate the contract with [X] days' written notice.
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Early termination fees may apply as per the original contract.
Liability and Warranty:
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[Liability details and warranty coverage, if applicable.]
Insurance and Compliance:
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[Details about insurance coverage, legal compliance, etc.]
V. Pricing & Payment Terms
Pricing Overview:
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[Price details for services covered in the renewal contract.]
Payment Instructions:
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Payment Method: [e.g., Bank Transfer, Credit Card]
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Payment Due Date: [e.g., within 30 days of invoice]
Late Payment Fees:
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[Details on interest charges or penalties for late payments]
VI. Renewal Confirmation
Client Acknowledgment:
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By signing below, both parties agree to the terms and conditions of the renewal.
VII. Signatures
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Client Name |
Authorized Representative |
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Name: [Client Name] |
Name: [Authorized Rep Name] |
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Signature: ________ |
Signature: ________ |
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Date: ________ |
Date: ________ |
VIII. Contact Information for Support
Customer Service Contact:
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Phone: [Your Company Support Number]
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Email: [Your Company Support Email]
Account Manager:
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Name: [Account Manager Name]
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Phone: [Account Manager Phone Number]
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Email: [Account Manager Email]
