Free Employment Resignation Letter Outline Template
Employment Resignation Letter Outline
1. Header
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Your Name
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Your Address
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Date
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Employer’s Name
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Employer’s Title/Position
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Company Name
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Company Address
2. Salutation
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Begin with a formal greeting (e.g., Dear [Manager's Name]).
3. Opening Paragraph
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State your intention to resign from your position.
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Mention your role/title and the effective date of your resignation (customarily two weeks' notice unless stated otherwise in your contract).
Example:
Please accept this letter as formal notice of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day].
4. Middle Paragraph(s)
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Express Gratitude: Thank your employer for the opportunity to work with the company, highlighting positive experiences or skills you’ve gained.
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Offer Assistance: Indicate your willingness to assist with the transition, such as training a replacement or wrapping up projects.
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Optional: Briefly explain your reason for leaving (e.g., career growth, personal reasons) if you feel comfortable doing so.
Example:
I am incredibly grateful for the support and opportunities I have received at [Company Name]. Working alongside such a dedicated team has been an enriching experience that I will always value. I am committed to ensuring a smooth transition during my remaining time here.
5. Closing Paragraph
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Reaffirm your commitment to a smooth transition.
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Express optimism about staying connected professionally, if appropriate.
Example:
I look forward to staying in touch, and I hope to cross paths in the future. Thank you once again for the opportunity to be part of [Company Name].
6. Sign-Off
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Use a professional closing (e.g., Sincerely, Respectfully, Best regards).
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Sign and print your name (for a physical copy).
