Committee Roles and Responsibilities

I. PURPOSE

The purpose of the Strategy and Operations Committee is to ensure effective decision-making, implementation of initiatives, and the ongoing review of key projects, strategies, and policies within [YOUR COMPANY NAME]. The committee’s primary aim is to oversee operations, contribute expertise, and align its work with the goals of the organization. This document outlines the roles and responsibilities of committee members.

II. COMMITTEE MEMBERSHIP

A. Composition

The Strategy and Operations Committee will consist of the following members:

• CHAIRPERSON: [YOUR NAME]

• VICE CHAIRPERSON: Etha Lehner

• SECRETARY: David Lee

• MEMBERS:

  • Michael Davis

  • Laura Wilson

  • James Roberts

  • Emily Taylor

B. Term of Service

Committee members shall serve for a term of 3 years, with the option for reappointment at the end of each term. The Chairperson and Vice Chairperson may serve a maximum of two consecutive terms.

III. ROLES AND RESPONSIBILITIES

A. CHAIRPERSON

The Chairperson is responsible for leading the committee and ensuring its operations align with the goals of [YOUR COMPANY NAME]. Specific duties include:

• Presiding over all committee meetings and setting agendas.

• Representing the committee in discussions with external parties.

• Ensuring that all committee decisions are executed and tracked.

• Facilitating communication and ensuring timely follow-up on action items.

B. VICE CHAIRPERSON

The Vice Chairperson acts as the Chairperson in their absence and supports the Chairperson in managing committee operations. Responsibilities include:

• Assisting the Chairperson in preparing meeting agendas.

• Ensuring that all committee members are informed of meeting outcomes.

• Taking the lead on specific subcommittees or projects as assigned by the Chairperson.

C. SECRETARY

The Secretary is responsible for documenting meeting minutes and ensuring the accurate distribution of documents. Key tasks include:

• Recording and distributing meeting minutes to all committee members.

• Maintaining a record of attendance at meetings.

• Handling all committee correspondence, including notices for upcoming meetings.

• Ensuring that all relevant documents are organized and accessible.

D. MEMBERS

Committee members contribute expertise, participate in discussions, and support the implementation of decisions. Responsibilities include:

• Attending and actively participating in all meetings.

• Reviewing materials and documents prior to meetings.

• Offering insight and advice on committee initiatives.

• Taking on leadership roles in specific projects or tasks as needed.

• Reporting back to the committee on the progress of assigned duties.

IV. MEETING PROCEDURES

A. Frequency of Meetings

The committee will meet on a monthly basis, or as required to address urgent matters. The Chairperson may call additional meetings if necessary.

B. Meeting Quorum

A quorum for meetings is defined as four members present. If a quorum is not reached, the meeting will be rescheduled.

C. Decision-Making Process

Decisions will be made by consensus. All decisions must be recorded in the meeting minutes and communicated to relevant stakeholders.

V. ACCOUNTABILITY

A. Reporting

The committee will report to the Executive Team on a quarterly basis, providing updates on progress, challenges, and outcomes.

B. Performance Review

Committee members will undergo a periodic review of their performance and contribution to the committee. Feedback will be provided by the Chairperson and discussed at an annual meeting.

VI. AMENDMENTS

Any amendments to this document must be approved by the committee, following a vote or consensus. The Chairperson is responsible for ensuring that all members are notified of changes to the roles and responsibilities.

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