Booth Rental

• Cost of booth space rental

• Additional fees for premium locations

Booth Setup & Design

• Design and construction of the booth

• Customizations (e.g., furniture, lighting, signage)

• Electrical and internet connections

Booth Materials

• Branded backdrops and banners

• Display racks and stands

• Flooring (if required)

Transportation

• Flights for staff

• Ground transportation (e.g., taxis, car rentals, parking)

Accommodation

• Hotel rooms for staff

• Accommodation for additional team members

Meals

• Per diem for staff

• Meal expenses for networking events or client meetings

Printed Materials

• Brochures, flyers, and handouts

• Business cards and promotional giveaways

Digital Marketing

• Email campaigns

• Online ads or social media promotions related to the event

Branded Items

• Giveaways such as T-shirts, pens, or bags

• Promotional product customization costs

Staff Salaries

• Wages for employees attending the event

• Overtime or extra compensation (if applicable)

Per Diems

• Daily allowance for meals and incidentals

Training or Preparation Costs

• Staff training or briefings before the event

• Costs for rehearsals or demos

Shipping Materials to Event

• Shipping of booth materials, signage, and promotional items

• Freight costs for larger items

Shipping Materials from the Event

• Return shipping of leftover materials or products

• Packaging and shipping supplies

Insurance

• Event insurance or liability coverage

Permits and Licenses

• Fees for exhibition permits or required event registrations

Contingency Fund

• Unforeseen or unexpected expenses not accounted for elsewhere.