Review Sponsorship Package

• Confirm the sponsorship level and benefits

• Verify the terms and conditions outlined in the agreement

Sign the Agreement

• Ensure both parties sign and date the contract.

Payment Amount

• Confirm the total payment amount for the sponsorship

Payment Deadlines

• List due dates for initial and final payments

Accepted Payment Methods

• Confirm payment methods (e.g., credit card, wire transfer, check)

Review Sponsorship Invoice

• Verify the accuracy of the invoice including sponsorship level and amount

Invoice Submission

• Ensure the invoice is submitted to the correct recipient or department.

Payment Reference Number

• Include the reference number on the payment to ensure proper tracking.

Proof of Payment

• Keep a record of payment confirmation (e.g., receipt, bank transfer statement)

Final Payment Acknowledgment

• Confirm the final payment receipt from the event organizer.

Extra Sponsorship Opportunities

• Consider any optional add-ons or upgrades to the sponsorship package

Miscellaneous Costs

• Track any unexpected charges or additional fees related to the trade show.

Record Payments

• Maintain a record of all payments made for accounting purposes

Compare with Budget

• Ensure sponsorship costs align with the allocated budget.