Free Recruitment Services Agreement Outline Template
Recruitment Services Agreement Outline
1. Introduction
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Parties Involved: Identification of the client and recruitment agency.
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Effective Date: The start date of the agreement.
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Purpose: A short overview of the agency's recruitment services.
2. Definitions
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Key Terms: Define important terms used throughout the agreement, such as "Candidate," "Service Fees," "Successful Placement," etc.
3. Scope of Services
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Recruitment Services Provided: Outline the specific services to be rendered, such as sourcing, screening, interviewing, and presenting candidates.
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Candidate Sourcing: Define the methods or channels used to source candidates (e.g., job boards, headhunting, etc.).
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Exclusivity: Whether the agreement is exclusive or if the client can engage other agencies for recruitment.
4. Client Responsibilities
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Job Description and Requirements: The client provides a clear job description and the qualifications required.
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Access to Facilities or Information: Any access needed by the recruitment agency, such as interviews, job descriptions, etc.
5. Recruitment Process
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Sourcing & Screening: The process for identifying, reviewing, and shortlisting candidates.
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Interviewing: The format for interviews, whether conducted by the agency or client.
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Candidate Selection: The steps for finalizing candidate selection and offering terms.
6. Fee Structure and Payment Terms
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Fee Amount: The agreed recruitment fee (typically a percentage of the candidate's first-year salary or a flat fee).
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Payment Terms: When payments are due (e.g., upon the candidate’s acceptance of an offer or after a probation period).
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Refund Policy: Conditions for refunding fees if a candidate does not stay employed for a set period.
7. Confidentiality and Data Protection
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Confidentiality: Both parties agree to protect each other’s confidential information.
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Data Protection: Compliance with applicable data protection laws (e.g., GDPR, if applicable) for the handling of personal data.
8. Warranties and Disclaimers
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Agency Warranties: The recruitment agency warrants it will provide professional services.
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Client Warranties: The client warrants it will provide accurate job descriptions and timely feedback.
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Limitations of Liability: Limiting liability in case of errors in the recruitment process.
9. Term and Termination
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Agreement Duration: Specify the duration of the agreement (e.g., 12 months).
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Termination Conditions: Conditions under which the agreement can be terminated by either party (e.g., breach, mutual consent).
10. Dispute Resolution
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Mediation/Arbitration: The process for resolving disputes through mediation or arbitration.
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Jurisdiction: The legal jurisdiction under which the agreement will be governed.
11. Miscellaneous
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Force Majeure: Any event outside the control of either party (e.g., natural disasters, strikes) affecting obligations.
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Amendment: How changes or amendments to the agreement will be handled.
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Assignment: Whether the agency or client can transfer rights or obligations under the agreement to a third party.
12. Signatures
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Signature of Recruitment Agency: Authorized signatory with company details.
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Signature of Client: Authorized signatory with client company details.
