Free Event Planning List Template
Event Planning List
Prepared By: [Your Name]
Date: [Date]
1. Pre-Event Planning
|
List |
Task |
|---|---|
|
|
Set event date and time |
|
|
Define event objectives and goals |
|
|
Set a budget |
|
|
Choose an event theme or style |
|
|
Secure event location |
|
|
Book vendors |
|
|
Send out Save the Dates or invitations |
|
|
Hire staff or volunteers |
|
|
Create an event schedule or timeline |
2. Marketing and Promotion
|
List |
Task |
|---|---|
|
|
Design and print invitations |
|
|
Set up an event website or RSVP page |
|
|
Create event social media pages |
|
|
Promote event |
|
|
Confirm event sponsorship |
|
|
Send reminders |
|
|
Contact media |
3. Logistics
|
List |
Task |
|---|---|
|
|
Arrange seating or table arrangements |
|
|
Plan event signage |
|
|
Coordinate food and drink service |
|
|
Organize audio/visual needs |
|
|
Set up event décor |
|
|
Confirm security or safety measures |
|
|
Prepare check-in process |
|
|
Create event badges or tickets |
4. During the Event
|
List |
Task |
|---|---|
|
|
Arrive early for setup |
|
|
Set up check-in desk |
|
|
Coordinate with vendors |
|
|
Ensure presenters are prepared |
|
|
Oversee the schedule |
|
|
Manage guest services |
|
|
Troubleshoot any issues |
|
|
Monitor guest flow |
5. Post-Event
|
List |
Task |
|---|---|
|
|
Send thank you notes |
|
|
Collect feedback |
|
|
Breakdown and cleanup |
|
|
Finalize payments |
|
|
Evaluate event success |
|
|
Archive event materials |
|
|
Review budget |
