Free Job-shared Maternity Leave Plan Design Template
Job-shared Maternity Leave Plan Design
Prepared by: [Your Name]
Company: [Your Company Name]
Date: [Date]
1. Introduction
This plan is designed to provide a structured approach for employees requesting maternity leave while enabling a job-share arrangement to ensure business continuity. The job-share will allow two employees to share the responsibilities of a full-time position, providing support during the maternity leave period.
2. Eligibility
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The employee requesting maternity leave must have been with the company for a minimum of [X] months.
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Only employees who have previously demonstrated the ability to work collaboratively and independently may be considered for job-share arrangements.
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Both employees in the job-share must agree on shared responsibilities and work schedules.
3. Job-Share Structure
Position: The position to be shared is [Job Title].
Division of Responsibilities: The responsibilities of the position will be divided between the two employees as follows:
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Employee A will cover [specific tasks/responsibilities] during [specified hours or days].
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Employee B will cover [specific tasks/responsibilities] during [specified hours or days].
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Both employees will maintain responsibility for key collaborative tasks (e.g., meetings, communication with clients, etc.).
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Any critical or time-sensitive tasks will be reviewed regularly to ensure smooth transitions.
4. Schedule and Coverage
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Working Hours: The job-share arrangement will divide the full-time schedule as follows:
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Employee A: [Days and hours worked, e.g., Monday to Wednesday, 9 AM – 1 PM].
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Employee B: [Days and hours worked, e.g., Wednesday to Friday, 1 PM – 5 PM].
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The job-share will provide full coverage of the role without interruption.
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Overlapping Time: There will be a [X]-hour overlap on [specific days], allowing for handovers, meetings, and collaboration.
5. Leave Duration and Timing
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The maternity leave will commence on [Start Date] and end on [End Date].
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The job-share arrangement will begin on [Start Date] and end on [End Date], with the opportunity to extend or transition based on operational needs and employee preferences.
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The arrangement may continue for [number of months] or until the employee’s return from maternity leave.
6. Communication and Handover Procedures
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Handover Process: Both employees will have dedicated time during the transition to ensure responsibilities are communicated and workflows are maintained.
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Regular Check-ins: Both job-sharers will meet regularly (e.g., weekly) to discuss progress, address concerns, and ensure smooth operation.
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Documentation: Detailed documentation will be maintained to ensure that both employees are up-to-date on ongoing projects, timelines, and client communications.
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Primary Contact: The primary point of contact for this arrangement is [Manager’s Name], who will oversee the overall success and handle any escalated issues.
7. Compensation and Benefits
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The compensation for each employee will be prorated based on the hours worked.
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Employee A and Employee B will receive [X]% of their full-time salary.
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Benefits (e.g., healthcare, pension contributions) will be adjusted based on hours worked during the job-share arrangement. Employees will maintain eligibility for [X] benefits, including [specific benefits].
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Additional benefits or support during maternity leave (e.g., maternity pay) will remain consistent with the company's maternity policy.
8. Training and Support
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Both employees will undergo a handover/training period to ensure they are fully aware of the role’s requirements and responsibilities.
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Any specific training needs related to the role or job-share arrangement will be identified and addressed during the handover.
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Employees will be provided with ongoing support throughout the arrangement, including feedback from their manager and access to HR resources if necessary.
9. Return to Work
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Upon return from maternity leave, [Employee A or B] will resume full-time duties if desired, or the job-share arrangement may continue.
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If the employee returning from maternity leave wishes to transition back into a full-time role, a plan will be developed to ease the transition based on business needs.
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The company will support any flexible work arrangements or adjustments to the working schedule as requested by the employee.
10. Legal and Company Policies
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The job-share arrangement will comply with all applicable labor laws, including maternity leave entitlements.
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The company’s maternity leave policies and any other relevant HR guidelines will apply.
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Confidentiality and data security agreements will remain in effect during the job-share period, ensuring that all information is handled appropriately.
