Free Corporate Event Activity Plan Template
CORPORATE EVENT ACTIVITY PLAN
Date: January 15, 2055
Time: 9:00 AM - 5:30 PM
Location: Winston-Salem, NC 27101
Organizer: [Your Name]
Target Audience: Senior Executives, Department Heads, Partners
Objective
The primary goal of the event is to strengthen leadership skills among top executives, facilitate networking opportunities, and showcase the company’s strategic direction for the upcoming year.
Event Schedule
|
Time |
Activity |
|---|---|
|
9:00 AM |
Registration and Networking |
|
9:30 AM |
Opening Remarks |
|
10:00 AM |
Keynote Presentation |
|
11:00 AM |
Break |
|
11:15 AM |
Workshop/Breakout Sessions |
|
12:30 PM |
Lunch |
|
1:30 PM |
Team-Building Activities |
|
3:00 PM |
Panel Discussion |
|
4:30 PM |
Closing Remarks |
|
5:00 PM |
Networking and Farewell |
Budget Overview
|
Category |
Estimated Cost |
Actual Cost |
|---|---|---|
|
Venue Rental |
$10,000 |
$9,800 |
|
Catering |
$5,000 |
$4,800 |
|
Speaker Fees |
$3,000 |
$2,800 |
|
Event Materials |
$1,500 |
$1,450 |
|
Technical Equipment |
$2,000 |
$2,100 |
|
Decorations |
$500 |
$450 |
|
Miscellaneous |
$1,000 |
$950 |
|
Total |
$23,000 |
$22,600 |
Resources Needed
Personnel: Volunteers, IT Support, Event Hosts
Equipment: Microphones, Projectors, Laptops
Materials: Banners, Brochures, Welcome Kits
Risk Management
|
Potential Risk |
Likelihood |
Impact |
Mitigation Plan |
|---|---|---|---|
|
Weather (if outdoor) |
Low |
High |
Secure indoor backup venue |
|
Technical Issues |
Medium |
High |
Test all equipment prior to event |
|
Speaker Cancellation |
Low |
Medium |
Arrange backup speakers |
|
Low Attendance |
Medium |
High |
Send event reminders, promote on social media |
Post-Event Follow-Up
Feedback Collection: Distribute surveys to attendees for feedback on event content, logistics, and overall experience.
Thank You Notes: Send thank-you emails to all speakers, attendees, and sponsors.
Event Report: Prepare a summary report including event highlights, challenges faced, and lessons learned.
Prepared by: [Your Name]
Date: December 10, 2054
