COMMUNITY FAIR ACTIVITY PLAN

I. Event Overview

Event Name: Oakwood Community Fair

Date: Saturday, June 15, 2054

Time: 10:00 AM - 4:00 PM

Location: Oakwood Park, 150 Park Lane

Target Audience: Families, local residents, and community groups

Theme: "Celebrating Local Talent and Unity"

Goal 1: Promote local businesses and entrepreneurs by providing a free booth space for them to showcase their products and services.
Goal 2: Encourage community involvement by offering a variety of interactive activities for all ages.
Goal 3: Raise funds for local charity organizations through a raffle and donation stations.

Time	Activity	Location	Assigned Person/Team
10:00 AM	Opening Ceremony	Main Stage	Event Coordinators
10:30 AM	Craft Market Opens	Vendor Area	Market Team
11:00 AM	Kids' Games (Bouncy Castle, Face Painting)	Kids' Zone	Volunteer Team
12:00 PM	Cooking Competition	Cooking Tent	Chef Panel
1:30 PM	Live Music Performance	Main Stage	Entertainment Team
2:00 PM	Local Talent Show	Talent Stage	Talent Coordinator
3:30 PM	Raffle Draw	Main Tent	Fundraising Team
4:00 PM	Event Close	-	Event Coordinators

Objective: Provide fun, safe activities for children to enjoy while parents explore other parts of the fair.

Materials Needed: Bouncy castle, face painting supplies, volunteer staff

Instructions:

Duration: 2.5 hours

Responsible Person/Team: Volunteer Team

Target Audience: Children and families

Objective: Showcase the culinary skills of local chefs and encourage community engagement through food.

Materials Needed: Cooking utensils, tables, ingredients

Instructions:

Duration: 1.5 hours

Responsible Person/Team: Chef Panel and Event Staff

Target Audience: Food enthusiasts, families

Role	Name	Responsibilities
Event Coordinator	Sarah Lopez	Oversee the entire event, coordinate activities
Market Team Lead	James Anderson	Manage vendor booths and ensure smooth operations
Kids' Games Supervisor	Emily Park	Supervise the bouncy castle and face painting
Chef Panel Leader	Mark Davis	Organize the cooking competition and judging
Fundraising Lead	Olivia Harris	Handle raffle, donation stations, and prizes

Item/Service	Estimated Cost	Total Cost	Notes
Bouncy Castle Rental	$300	$300	Includes setup and takedown
Face Painting Supplies	$100	$100	Paints, brushes, stencils
Raffle Prizes	$250	$250	Local business donations
Sound System for Stage	$400	$400	Rental for PA and microphones
Cooking Equipment	$150	$150	For competition setup
Marketing Materials (Flyers)	$150	$150	Printed flyers and posters

Channels: Social media (Facebook, Instagram), local newspaper ads, flyers posted in local businesses, and email newsletter.
Timeline: Start marketing campaign 4 weeks before the event, with weekly posts on social media and reminders in the local newspaper.
Responsible Team/Person: Marketing Coordinator (Julia Roberts)

Risk 1: Rain during the event.

Mitigation Strategy: Rent tents for vendor booths and activities; monitor weather forecasts and have a contingency plan to reschedule outdoor activities.

Risk 2: Overcrowding at popular activities.

Mitigation Strategy: Designate additional activity areas and create a flow for people to move through the event without congestion.

Evaluation Method: Post-event surveys for attendees, vendors, and volunteers. Observation during the event.
Feedback Collection: Use an online survey tool and have physical feedback boxes at the event.
Post-Event Review: Meet with the event team to discuss what went well and identify areas for improvement.