Free Run Sheet for Parties Template
Run Sheet for Parties
Event Name: Galaxy Gala Extravaganza
Date: 2050-12-31
Location: The Grand Nebula Hall, 123 Cosmic Way, Starlight City
Event Organizer: [Your Company Name] | [Your Company Email] | [Your Company Number]
Venue Preparation
|
Time |
Activity |
Details |
Responsible |
|---|---|---|---|
|
4:00 PM |
Venue Setup |
Decor, seating, tests |
Setup Team |
|
5:30 PM |
Vendor Arrivals |
Catering, DJ, photo booth |
Vendor Coordinator |
Guest Welcome and Start
|
Time |
Activity |
Details |
Responsible |
|
6:00 PM |
Guest Arrival & Welcome |
Welcome desk, drinks |
Host Team |
|
6:30 PM |
Opening Speech |
Welcome and Overview |
Event Host |
Main Event Activities
|
Time |
Activity |
Details |
Responsible |
|
6:45 PM |
Dinner Service Begins |
Themed buffet |
Catering Team |
|
7:15 PM |
Entertainment |
DJ, trivia games |
Entertainment Team |
|
8:00 PM |
Main Activity |
Costume contest |
Host Team |
Special Moments and Closing
|
Time |
Activity |
Details |
Responsible |
|
9:00 PM |
Photo Session |
Group photos |
Photographer |
|
9:30 PM |
Special Performance |
Live dance show |
Entertainment Team |
|
10:00 PM |
Cake Cutting Ceremony |
Organize guests |
Host & Catering Team |
|
10:30 PM |
Dance & Socializing |
Open dance floor |
DJ & Host Team |
|
11:30 PM |
Closing Remarks |
Thank guests, favors |
Event Host |
|
12:00 AM |
Event Ends |
Pack-up starts |
Cleanup Team |
|
12:30 AM |
Final Venue Check |
Inspection |
Organizer & Setup Team |
Contact Information
|
Role |
Name |
Contact |
|
Event Organizer |
[Your Name] |
[Your Company Email], [Your Company Number] |
|
Vendor Coordinator |
Orion Smith |
orion.smith@example.com, +987-654-3210 |
|
Entertainment Contact |
Stella Ray |
stella.ray@example.com, +555-555-5555 |
|
Venue Manager |
Nova Lee |
nova.lee@example.com, +444-444-4444 |
|
Emergency Contact |
Vega Lumina |
vega.lumina@example.com, +333-333-3333 |
Additional Notes:
-
Ensure all team members have a copy of this run sheet.
-
Emergency procedures for the venue should be briefed during setup.
-
Check supplies and contingency plans.
