Free Wedding Planner Run Sheet Template
Wedding Planner Run Sheet
Preparation Time (Morning)
|
Time |
Event |
Details |
|---|---|---|
|
7:00 AM |
Bride and Groom Wake Up |
Prepare, eat, and then do hair and makeup. |
|
8:00 AM |
Bride & Groom Preparation |
Bride: Hair & makeup; Groom: Get dressed and ready |
|
9:00 AM |
Photographer Arrives |
Bride and groom prep photos |
|
9:30 AM |
Bridesmaids & Groomsmen Get Ready |
Bridesmaids: Touch-up hair/makeup; Groomsmen: Final prep. |
|
10:30 AM |
First Look & Bridal Party Photos |
Photos with the wedding party |
|
11:30 AM |
Guests Start Arriving at the Ceremony Venue |
Ensure greeters are ready to guide guests. |
Ceremony
|
Time |
Event |
Details |
|---|---|---|
|
12:00 PM |
Ceremony Begins |
Start of ceremony (officiant welcomes guests) |
|
12:05 PM |
Bride's Aisle Entrance |
Music plays, and the bride walks with an escort or alone |
|
12:15 PM |
Vows & Rings Exchange |
Couple exchanges vows and rings |
|
12:25 PM |
Wedding Announcement |
The officiant announces the couple as married |
|
12:30 PM |
Kiss and Leave |
Couple kisses and exits down the aisle as guests applaud |
Post-Ceremony
|
Time |
Event |
Details |
|---|---|---|
|
12:45 PM |
Cocktail Hour |
Guests enjoy drinks and appetizers while photos are taken |
|
1:00 PM |
Family Photos (Optional) |
Additional photos with family members and bridal party |
Reception
|
Time |
Event |
Details |
|---|---|---|
|
2:00 PM |
Guest Arrival at Reception Venue |
Guests start arriving at the reception venue; music plays |
|
2:15 PM |
Grand Entrance |
Newlyweds enter the reception and are introduced to the guests |
|
2:20 PM |
First Dance |
Bride and groom share their first dance |
|
2:30 PM |
Toasts |
Best man, maid of honor, and parents give speeches |
|
2:45 PM |
Dinner Served |
Dinner is served, and background music playing |
|
3:30 PM |
Cake Cutting |
Couple cuts the wedding cake; guests are invited to enjoy it |
|
3:45 PM |
Dancing Begins |
General dancing begins; the DJ or band plays upbeat songs |
|
4:00 PM |
Parent Dances |
Father-daughter and mother-son dances |
|
4:15 PM |
Bouquet Toss & Garter Toss |
Bride tosses the bouquet, groom tosses the garter |
|
4:30 PM |
More Dancing and Entertainment |
General dancing, games, photo booth fun, etc. |
End of Reception
|
Time |
Event |
Details |
|---|---|---|
|
6:00 PM |
Last Song |
The last song of the night; guests join the couple on the dance floor |
|
6:15 PM |
Grand Exit |
Newlyweds exit, possibly with sparklers, bubbles, or confetti |
|
6:30 PM |
Guests Depart |
Guests leave and head to the transportation or their hotel |
Additional Notes:
-
Vendors: List all vendor contacts and their details (photographer, caterer, DJ, etc.)
-
Special Announcements: Any important announcements during the ceremony or reception (e.g., thanking guests, special messages, etc.)
-
Transportation: Times for any transportation to and from the venue (for the couple, guests, or bridal party).
-
Emergency Contacts: Ensure there is a list of emergency contacts available for the wedding planner or coordinator.
