Wedding Planner Run Sheet
Preparation Time (Morning)
Time | Event | Details |
|---|
7:00 AM | Bride and Groom Wake Up | Prepare, eat, and then do hair and makeup. |
8:00 AM | Bride & Groom Preparation | Bride: Hair & makeup; Groom: Get dressed and ready |
9:00 AM | Photographer Arrives | Bride and groom prep photos |
9:30 AM | Bridesmaids & Groomsmen Get Ready | Bridesmaids: Touch-up hair/makeup; Groomsmen: Final prep. |
10:30 AM | First Look & Bridal Party Photos | Photos with the wedding party |
11:30 AM | Guests Start Arriving at the Ceremony Venue | Ensure greeters are ready to guide guests. |
Ceremony
Time | Event | Details |
|---|
12:00 PM | Ceremony Begins | Start of ceremony (officiant welcomes guests) |
12:05 PM | Bride's Aisle Entrance | Music plays, and the bride walks with an escort or alone |
12:15 PM | Vows & Rings Exchange | Couple exchanges vows and rings |
12:25 PM | Wedding Announcement | The officiant announces the couple as married |
12:30 PM | Kiss and Leave | Couple kisses and exits down the aisle as guests applaud |
Post-Ceremony
Time | Event | Details |
|---|
12:45 PM | Cocktail Hour | Guests enjoy drinks and appetizers while photos are taken |
1:00 PM | Family Photos (Optional) | Additional photos with family members and bridal party |
Reception
Time | Event | Details |
|---|
2:00 PM | Guest Arrival at Reception Venue | Guests start arriving at the reception venue; music plays |
2:15 PM | Grand Entrance | Newlyweds enter the reception and are introduced to the guests |
2:20 PM | First Dance | Bride and groom share their first dance |
2:30 PM | Toasts | Best man, maid of honor, and parents give speeches |
2:45 PM | Dinner Served | Dinner is served, and background music playing |
3:30 PM | Cake Cutting | Couple cuts the wedding cake; guests are invited to enjoy it |
3:45 PM | Dancing Begins | General dancing begins; the DJ or band plays upbeat songs |
4:00 PM | Parent Dances | Father-daughter and mother-son dances |
4:15 PM | Bouquet Toss & Garter Toss | Bride tosses the bouquet, groom tosses the garter |
4:30 PM | More Dancing and Entertainment | General dancing, games, photo booth fun, etc. |
End of Reception
Time | Event | Details |
|---|
6:00 PM | Last Song | The last song of the night; guests join the couple on the dance floor |
6:15 PM | Grand Exit | Newlyweds exit, possibly with sparklers, bubbles, or confetti |
6:30 PM | Guests Depart | Guests leave and head to the transportation or their hotel |
Additional Notes:
Vendors: List all vendor contacts and their details (photographer, caterer, DJ, etc.)
Special Announcements: Any important announcements during the ceremony or reception (e.g., thanking guests, special messages, etc.)
Transportation: Times for any transportation to and from the venue (for the couple, guests, or bridal party).
Emergency Contacts: Ensure there is a list of emergency contacts available for the wedding planner or coordinator.
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