Party or Gathering Landscaping Proposal

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Prepared by: [Your Name]

Date: [Date]

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I. Introduction

This proposal outlines the landscaping services for the upcoming event, aiming to transform the venue into a visually appealing space that aligns with the theme and atmosphere desired by the client. Our team will work closely with you to ensure every detail is tailored to meet your needs.

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II. Client Requirements

A. Event Details

Event Type	Wedding Party
Event Date	June 25, 2050
Venue	Garden Villa, 123 Celebration Lane, Cityville, 12345
Number of Guests	150
Desired Theme	Rustic Elegance

B. Client Expectations

• A lush, green garden setting with vibrant flower arrangements.

• A cozy and welcoming atmosphere with comfortable seating areas.

• A central floral arch for the wedding ceremony and photo opportunities.

• Soft lighting creates a warm ambiance as evening approaches.

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III. Design Concept

A. Overall Design Vision

Our design will focus on creating an elegant yet natural ambiance, utilizing a combination of flowers, greenery, and rustic décor to enhance the venue. The goal is to make the space feel like an intimate, enchanted garden.

B. Key Elements of the Design

• Floral Arrangements: Elegant rose and peony arrangements throughout the venue.

• Seating Areas: Comfortable wooden chairs and benches, surrounded by greenery.

• Floral Arch: A central focal point for the ceremony, adorned with ivy, roses, and wisteria.

• Lighting: String lights and lanterns to provide soft, ambient lighting as the evening falls.

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IV. Materials and Plants

A. Plants to be Used

• Flowers: Roses, Peonies, Sunflowers, and Lavender

• Shrubs: Boxwood and Hydrangeas

• Ground Cover: Creeping Jenny and Ferns

B. Other Materials

• Rustic wooden chairs and tables

• Decorative lanterns

• Burlap and lace table runners

• The natural stone path leading to the ceremony area

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V. Timeline

A. Pre-Event Setup

• Set-up Start Date: June 24, 2050

• Set-up Time: 8:00 AM to 5:00 PM

• Final Review: June 24, 2050, at 4:00 PM

B. Event Day

• Arrival of Landscaping Team: 8:00 AM for final touches

• Event Start: 4:00 PM

• Event End: 11:00 PM

C. Post-Event Breakdown

• Breakdown Time: June 26, 2050, from 9:00 AM to 12:00 PM

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VI. Cost Estimate

Landscaping Services	Cost
Floral Arrangements	$2,000
Lighting Setup	$800
Seating and Tables	$1,500
Pathway Installation	$500
Total Estimated Cost	$4,800

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VII. Terms and Conditions

• A deposit of 30% is required upon approval of this proposal to secure the booking.

• The remaining balance is due two weeks before the event.

• Any changes to the design must be communicated at least one week before the event.

• All landscaping services are subject to weather conditions, and alternative arrangements may be made in case of inclement weather.

This proposal is valid for 30 days from the issue date. We look forward to working with you to create an unforgettable event!

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