Free Simple University Event Budget Template
Simple University Event Budget
Event Name: Annual University Tech Fest
Event Date: May 5–6, 2090
Prepared By: [Your Name]
|
Category |
Estimated Cost ($) |
Actual Cost ($) |
Notes |
|---|---|---|---|
|
Venue |
5,000 |
4,800 |
The Main Auditorium is booked for two days |
|
Marketing |
1,500 |
1,600 |
Includes posters, online ads, and social media promotions |
|
Catering |
3,000 |
2,950 |
Meals for 300 attendees, including coffee breaks |
|
Guest Speakers |
4,000 |
3,800 |
Honorarium and travel expenses for three speakers |
|
Audio/Visual |
2,500 |
2,400 |
Equipment rental (mics, projectors, screens) |
|
Decorations |
800 |
850 |
Banners, stage design, and seating arrangements |
|
Staffing |
1,200 |
1,150 |
Volunteer stipends, security, and event staff |
|
Miscellaneous |
500 |
450 |
Contingency fund for unexpected costs |
Total Estimated Cost: $18,500
Total Actual Cost: $17,550
Revenue Sources
|
Revenue Source |
Estimated Income ($) |
Actual Income ($) |
Notes |
|---|---|---|---|
|
University Grant |
10,000 |
10,000 |
Approved funding from the administration |
|
Ticket Sales |
6,000 |
6,200 |
310 tickets sold at $20 each |
|
Sponsorships |
3,000 |
3,100 |
Sponsored by three local tech companies |
Total Estimated Revenue: $19,000
Total Actual Revenue: $19,300
Summary:
-
Projected Profit/Loss: +500
-
Actual Profit/Loss: +750
-
Budget Review Date: April 20, 2090
-
Approval Authority: University Events Committee
