Free University Campus Maintenance Budget Template
University Campus Maintenance Budget
University Name: [University Name]
Fiscal Year: 2085
Prepared by: [Your Name], Facilities Management Department
Date: December 16, 2084
1. Building Maintenance & Repairs
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Routine Building Repairs |
$125,000 |
$130,000 |
Includes painting, and minor repairs in classrooms, and dorms. |
|
Major Building Renovations |
$510,000 |
$500,000 |
Renovations in the science building, auditorium, and library. |
|
HVAC System Maintenance |
$85,000 |
$82,000 |
Includes annual servicing, air filters, and system upgrades. |
|
Roof Maintenance & Repairs |
$40,000 |
$45,000 |
Repair of aging roofs in dormitories and academic buildings. |
|
Elevator Maintenance |
$30,000 |
$28,000 |
Annual inspection and repair of campus elevators. |
Total Building Maintenance & Repairs: $790,000
2. Grounds and Landscaping
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Lawn Care and Landscaping |
$55,000 |
$60,000 |
Weekly lawn mowing, tree trimming, and seasonal flower planting. |
|
Parking Lot Maintenance |
$28,000 |
$30,000 |
Resurfacing and repainting parking lot lines. |
|
Snow Removal |
$18,000 |
$22,000 |
Winter snow clearing, salting, and plowing. |
|
Irrigation System Maintenance |
$12,000 |
$11,500 |
Annual inspection and repair of irrigation systems. |
Total Grounds and Landscaping: $113,000
3. Energy & Utilities
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Electricity and Power |
$205,000 |
$210,000 |
Energy consumption across academic buildings, dorms, and common areas. |
|
Water and Sewage |
$55,000 |
$52,000 |
Campus-wide water, sewage management, and waste treatment. |
|
Heating and Cooling Systems |
$80,000 |
$78,000 |
Seasonal heating and cooling system operation and maintenance. |
|
Gas for Heating Systems |
$35,000 |
$33,000 |
Annual natural gas costs for heating during winter months. |
Total Energy & Utilities: $375,000
4. Safety and Security
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Security Personnel & Services |
$105,000 |
$110,000 |
Hiring additional security guards, patrols, and monitoring services. |
|
Surveillance System Upkeep |
$50,000 |
$47,000 |
Annual maintenance and upgrade of campus security cameras, sensors, and alarms. |
|
Emergency Lighting & Safety Features |
$30,000 |
$28,000 |
Upgrading emergency exit lighting, fire alarms, and safety signage. |
|
Fire Safety Equipment Testing |
$25,000 |
$24,500 |
Inspection and replacement of fire extinguishers, sprinkler systems, etc. |
Total Safety and Security: $210,000
5. Preventive Maintenance
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Plumbing Inspections |
$32,000 |
$30,000 |
Quarterly inspections and repairs of campus plumbing systems. |
|
Electrical System Inspections |
$45,000 |
$43,000 |
Preventive checks of wiring, electrical circuits, and circuit breakers. |
|
Fire Safety Equipment Testing |
$28,000 |
$27,500 |
Maintenance and testing of fire extinguishers, alarms, sprinklers, and emergency systems. |
|
Roof Inspections |
$15,000 |
$16,000 |
Annual checks and minor repairs of roofs and drains. |
Total Preventive Maintenance: $120,000
6. Emergency Repairs
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Emergency Repairs Fund |
$55,000 |
$60,000 |
Funds are reserved for unanticipated emergency repairs (e.g., flooding, electrical issues). |
Total Emergency Repairs: $60,000
7. Inventory & Equipment Management
|
Description |
Estimated Cost |
Actual Cost |
Comments |
|---|---|---|---|
|
Maintenance Tools & Supplies |
$23,000 |
$25,000 |
Purchase of tools and materials for routine and emergency repairs. |
|
Cleaning Equipment |
$13,000 |
$12,500 |
Purchasing and replacing janitorial equipment (e.g., vacuums, scrubbers). |
|
Safety Equipment (PPE) |
$7,000 |
$6,500 |
Personal protective equipment for maintenance staff. |
Total Inventory & Equipment Management: $45,500
Total Campus Maintenance Budget:
|
Category |
Estimated Cost |
|---|---|
|
Building Maintenance & Repairs |
$790,000 |
|
Grounds and Landscaping |
$113,000 |
|
Energy & Utilities |
$375,000 |
|
Safety and Security |
$210,000 |
|
Preventive Maintenance |
$120,000 |
|
Emergency Repairs |
$60,000 |
|
Inventory & Equipment Management |
$45,500 |
Grand Total for Campus Maintenance (2085): $1,713,500
