Free Student Orientation University Budget Template
Student Orientation University Budget
Event Name: Welcome Week Orientation 2065
Event Date: January 15–20, 2065
Prepared By: [Your Name], Office of Student Affairs
Budget Overview
|
Category |
Estimated Cost |
Actual Cost |
Notes |
|---|---|---|---|
|
Venue Rental |
$5,000 |
$4,800 |
Main Auditorium reserved for 3 days. |
|
Refreshments |
$3,000 |
$3,100 |
Includes snacks, beverages, and lunch. |
|
Event Materials |
$2,500 |
$2,400 |
Printing brochures, orientation kits, and name tags. |
|
Speaker Fees |
$2,000 |
$1,800 |
Keynote speakers from the alumni network. |
|
Transportation |
$1,500 |
$1,400 |
Shuttle buses for campus tours. |
|
Promotions & Marketing |
$1,000 |
$950 |
Flyers, digital ads, and banners. |
|
Technology Support |
$1,200 |
$1,100 |
AV equipment, microphones, and tech staff. |
|
Miscellaneous |
$800 |
$700 |
Contingency fund for unexpected expenses. |
Total Estimated Budget: $17,000
Total Actual Budget: $16,250
Daily Breakdown
Day 1 (January 15, 2065):
-
Opening ceremony and keynote speech.
-
Campus tours for incoming students.
Day 2–4 (January 16–18, 2065):
-
Workshops on university resources and academic success.
-
Club and organization fairs.
Day 5 (January 19, 2065):
-
Career counseling and internship fair.
Day 6 (January 20, 2065):
-
Closing ceremony and networking event.
