Free University Community Service Program Budget Template
University Community Service Program Budget
Program Title: Community Outreach and Volunteer Engagement
Start Date: January 1, 2075
End Date: December 31, 2075
University Name: Greenfield University
Program Coordinator: John Doe
Prepared By: [Your Name]
Income Sources
|
Source |
Estimated Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
University Funding |
$15,000 |
$15,000 |
Base funding from the university |
|
External Donations |
$5,000 |
$5,200 |
Fundraising efforts, sponsors |
|
Grants |
$10,000 |
$9,800 |
Community service grant |
|
Participant Fees (if any) |
$1,000 |
$950 |
Registration for events |
|
Total Income |
$31,000 |
$30,950 |
Expenses
1. Personnel
|
Expense Item |
Budgeted Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Program Manager (Salary) |
$6,000 |
$6,000 |
12-month salary |
|
Volunteer Coordinator (Salary) |
$4,500 |
$4,500 |
6-month part-time position |
|
Guest Speakers & Trainers |
$2,000 |
$1,900 |
Honorariums for 4 speakers |
|
Staff Training |
$1,000 |
$1,050 |
Training for volunteers |
|
Total Personnel |
$13,500 |
$13,450 |
2. Program Activities and Supplies
|
Expense Item |
Budgeted Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Volunteer T-shirts |
$500 |
$550 |
100 T-shirts for volunteers |
|
Office Supplies (paper, pens, etc.) |
$300 |
$280 |
For program administration |
|
Marketing and Outreach Materials |
$700 |
$690 |
Flyers, posters, and ads |
|
Venue Rental |
$2,000 |
$2,050 |
For community events |
|
Event Refreshments |
$1,000 |
$950 |
Snacks and drinks for events |
|
Total Activities & Supplies |
$4,500 |
$4,570 |
3. Travel & Transportation
|
Expense Item |
Budgeted Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Transportation for Volunteers |
$1,500 |
$1,400 |
Bus fare or mileage reimbursement |
|
Accommodations for Out-of-Town Events |
$2,000 |
$2,100 |
Hotel stays for guest speakers |
|
Total Travel |
$3,500 |
$3,500 |
4. Miscellaneous Expenses
|
Expense Item |
Budgeted Amount |
Actual Amount |
Notes |
|---|---|---|---|
|
Contingency Fund |
$2,000 |
$2,000 |
For unforeseen expenses |
|
Miscellaneous Costs |
$500 |
$450 |
Additional event-related costs |
|
Total Miscellaneous |
$2,500 |
$2,450 |
Total Expenses: $24,500 | $24,470
Net Balance
| Total Income | $31,000 | $30,950 | | | Total Expenses | $24,500 | $24,470 | | | Net Surplus/Deficit | $6,500 | $6,480 | This amount can be reallocated to future events or saved |
