Free Video Production Request Proposal Template

Video Production Request Proposal

Date: February 18, 2075


Project Title: "Future Innovation: A Documentary on Sustainable Technologies"

1. Project Overview

[Your Company Name] is seeking a production company to create a comprehensive documentary titled "Future Innovation," focused on cutting-edge sustainable technologies shaping the future of our global economy. This documentary will explore innovative breakthroughs in clean energy, resource conservation, and eco-friendly manufacturing processes. It will feature interviews with global industry leaders, field experts, and entrepreneurs working to drive sustainable change. This project is pivotal to our ongoing corporate social responsibility (CSR) initiatives and aligns with GlobalTech's mission to promote sustainable technologies.

2. Objectives & Goals

  • Main Goal: To produce a visually engaging and informative documentary series showcasing groundbreaking sustainable technologies and their real-world applications.

  • Secondary Goals:

    • Raise awareness about GlobalTech’s commitment to sustainability.

    • Inspire businesses, governments, and individuals to adopt greener technologies.

    • Support upcoming public relations campaigns and educational programs.

Target Audience: Industry professionals, tech enthusiasts, government agencies, investors, educators, and environmentally-conscious consumers.

3. Project Scope & Deliverables

  1. Documentary Series

    • Episodes: 4-part series

    • Length: 25 minutes per episode, totaling 100 minutes

    • Focus Areas:

      • Episode 1: Innovations in Clean Energy (solar, wind, and hydropower)

      • Episode 2: Eco-Friendly Manufacturing Processes (recycling, green materials, and automation)

      • Episode 3: Sustainable Agriculture & Water Conservation Technologies

      • Episode 4: The Role of AI and Blockchain in Sustainability

  2. Filming Locations:

    • San Francisco Office: GlobalTech Headquarters (interviews with executives and product demonstrations)

    • Berlin: GlobalTech manufacturing plant (showcasing green manufacturing processes)

    • Tokyo: Research labs and innovation hubs (featuring cutting-edge environmental technologies)

  3. Deliverables:

    • Full 4K resolution documentary in .MOV format

    • Pre-production assets, including storyboards, shot lists, and scripts

    • Behind-the-scenes content for marketing purposes

    • Translations and subtitles in English, Spanish, and Mandarin

    • Final 4K documentary, including sound design, voice-over narration, and graphics

    • Promotional clips (1-minute, 30-second spots for social media)

4. Project Timeline

  1. Project Kickoff & Pre-production:

    • Start Date: March 1, 2075

    • Activities: Finalizing scripts, casting experts, location scouting, permits, and arranging schedules for interviews and shoots.

    • Deliverables: Complete shooting schedule, finalized scripts, and pre-production checklist.

  2. Filming Phase:

    • Start Date: April 1, 2075

    • End Date: June 30, 2075

    • Locations: San Francisco, Berlin, and Tokyo

    • Deliverables: Raw footage from all locations, including interviews, B-roll, and environmental shots.

  3. Post-production & Editing:

    • Start Date: July 1, 2075

    • End Date: September 30, 2075

    • Deliverables: Rough cut of each episode, with client review and feedback at each stage.

    • The final cut, sound design, voice-over, and graphical elements will be completed, followed by final client approval.

  4. Final Delivery:

    • Date: October 15, 2075

    • Deliverables: Final 4K documentary, behind-the-scenes footage, promotional clips, and all necessary file formats for distribution.

5. Budget Estimate

  • Pre-production Costs: $50,000

    • Scriptwriting, research, location scouting, and planning

  • Filming & Production Costs: $200,000

    • Equipment rental, travel, crew, location fees, and on-site filming

  • Post-production Costs: $150,000

    • Editing, sound design, color grading, motion graphics, and final revisions

  • Total Estimated Budget: $400,000

Payment Structure:

  • 20% deposit due at project start

  • 40% upon completion of filming

  • 30% upon approval of rough cuts

  • 10% upon final delivery and approval

6. Client Requirements

  • Filming Style: Cinematic, with high-quality drone footage for location shots, close-up interviews, and detailed product demonstrations.

  • Technical Requirements:

    • 4K resolution with HDR for all visual elements.

    • High-fidelity sound design, including background music and ambient sounds.

    • Seamless integration of graphical elements such as infographics and statistics.

  • Permissions: Securing all filming permits for locations, including manufacturing plants and research labs, as well as appropriate permissions for all interviewees.

  • Promotional Material: Provision of short promotional videos for social media, internal communications, and press releases.

7. Proposal Submission Deadline

All proposals must be submitted by March 1, 2075. Late submissions will not be considered for the initial review.

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