Free Child Care Agreement Template
Child Care Agreement
This Child Care Agreement (the “Agreement”) is made and entered into on [Month Day, Year], by and between:
Provider
[Your Company Name]
[Your Company Address]
[Your Company Number]
[Your Company Email]
Parent/Guardian
[Parent/Guardian Name]
[Parent/Guardian Address]
[Parent/Guardian Number]
[Parent/Guardian Email]
Child
[Child’s Full Name]
Date of Birth: [Month Day, Year]
1. Services Provided
The Provider agrees to provide child care services for the Child listed above under the terms outlined in this Agreement. Care will include:
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Supervised activities, meals, and naps.
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Age-appropriate educational activities designed to promote physical, emotional, and cognitive development.
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Emergency care and first-aid assistance as per the Provider’s safety protocols.
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Regular updates to the Parent/Guardian regarding the Child’s progress and well-being.
2. Schedule and Attendance
Care Days and Hours: [Monday to Friday, 8:00 AM – 6:00 PM.]
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Holidays and Closures: The Provider observes the following holidays: New Year's Day, Memorial Day, Independence Day, Thanksgiving Day, and Christmas Day. Closures for staff development will be communicated [30] days in advance.
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Late Pick-Up Policy: Late pickups are subject to a fee of [$0] per [15 minutes]. Continuous late pickups may result in additional charges or termination of this Agreement.
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Absences: Parents/Guardians must inform the Provider of any planned absences or vacations at least [0 days] in advance. Unplanned absences should be communicated as soon as possible.
3. Fees and Payment Terms
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Tuition Fees: The Parent/Guardian agrees to pay a weekly fee of [$0] for services provided. Fees are subject to annual review and may be adjusted with at least [0 weeks] written notice to the Parent/Guardian.
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Payment Schedule: Payments are due weekly, every Monday, and can be made by direct deposit or check. Late payments disrupt the operation of the care program and must be avoided.
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Late Payment Policy: A late payment fee of [$0] will be charged if payment is not received within [0 days] of the due date. Failure to pay fees within [0 days] of the due date may result in termination of child care services.
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Deposit and Registration Fee: An initial deposit of [$0] and a one-time non-refundable registration fee of [$0] are required to secure enrollment. The deposit will be applied to the final payment upon termination of services, provided all terms of this Agreement have been met.
4. Health and Safety
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Immunizations: The Parent/Guardian must provide up-to-date immunization records as required by state law. Records should be submitted prior to the Child’s first day of care and updated as necessary.
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Illness Policy: Children displaying symptoms of illness (e.g., fever, vomiting, diarrhea, rash) will not be admitted to care to ensure the health and safety of others. The Child may return after being symptom-free for at least 24 hours or upon providing a doctor’s note confirming they are not contagious.
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Medication Administration: The Provider will only administer medication with prior written consent from the Parent/Guardian. Medications must be in their original packaging with clear dosage instructions.
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Emergency Contact: The Parent/Guardian must provide a current list of emergency contacts and notify the Provider of any changes immediately. Emergency contact information will be used only in cases of urgency.
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Accidents and Incidents: In the event of an accident or incident, the Provider will notify the Parent/Guardian immediately and provide a written report detailing the occurrence and any actions taken.
5. Meals and Nutrition
The Provider will provide [meals/snacks] for the Child, prepared in accordance with USDA nutritional guidelines. Special dietary needs, allergies, or preferences must be disclosed by the Parent/Guardian:
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Allergies |
None |
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Dietary Restrictions |
Parents/Guardians may provide meals if preferred. Any provided food must meet basic nutritional standards.
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Hydration: The Provider ensures that fresh drinking water is available to the Child at all times.
6. Parent/Guardian Responsibilities
The Parent/Guardian agrees to:
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Provide necessary personal items for the Child, such as diapers, wipes, change of clothes, appropriate outdoor wear, and any special comfort items.
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Notify the Provider of any changes to the Child’s schedule, health, or personal needs.
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Drop off and pick up the Child at the agreed-upon times to avoid disruption to the program.
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Communicate openly and respectfully with the Provider regarding any concerns or feedback.
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Provide advance notice of any family changes or significant events that may impact the Child’s behavior or needs.
7. Termination and Withdrawal
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Provider Termination: The Provider reserves the right to terminate this Agreement for reasons including, but not limited to, non-payment, failure to adhere to policies, safety concerns, or inappropriate conduct by the Parent/Guardian or Child.
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Parent/Guardian Withdrawal: The Parent/Guardian must provide a minimum of [0 weeks] written notice before withdrawing the Child. Failure to provide adequate notice will result in the forfeiture of the deposit and may incur additional fees.
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Refund Policy: No refunds will be issued for absences, holidays, or closures. Refunds for early termination of this Agreement will be considered on a case-by-case basis, at the discretion of the Provider.
8. Confidentiality
The Provider agrees to maintain the confidentiality of the Child’s and Parent/Guardian’s information, except where disclosure is required by law. The Parent/Guardian acknowledges that their child’s participation in group activities may include general observations and shared experiences.
9. Communication and Updates
The Provider will maintain regular communication with the Parent/Guardian, including:
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Daily updates on the Child’s activities and behavior.
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Monthly progress reports on developmental milestones.
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Notifications of any upcoming events or changes to the program.
10. Governing Law
This Agreement shall be governed by the laws of the State of [Your State]. Any disputes arising under this Agreement shall be resolved in accordance with applicable state and federal laws.
11. Acknowledgment and Agreement
By signing below, both parties acknowledge that they have read, understood, and agree to the terms and conditions outlined in this Agreement. This Agreement constitutes the entire understanding between the parties and supersedes any prior agreements or understandings.
Provider
By:
[Your Name]
[Title]
[Month Day, Year]
Parent/Guardian
By:
[Full Name]
[Month Day, Year]
