Free Sample Hotel Event Proposal Template
Sample Hotel Event Proposal
Prepared By: [Your Name]
1. Event Overview
We are delighted to present our proposal for hosting your event at Grand Haven Hotel, located at 123 Oceanview Boulevard, Miami, FL 33139, on Saturday, March 25, 3088. Our dedicated team of professionals is committed to delivering a tailored experience that meets and exceeds your expectations.
2. Venue Details
Grand Haven Hotel offers an array of versatile event spaces designed to accommodate events of various sizes and styles. Each venue is equipped with modern amenities to ensure a seamless and successful event.
Venue Options
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Grand Ballroom: Accommodates up to 500 guests. Ideal for large-scale gatherings, galas, and weddings.
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Conference Hall: Holds up to 200 guests. Perfect for corporate meetings, conferences, and seminars.
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Rooftop Terrace: Suited for up to 100 guests. A charming option for intimate gatherings with stunning views of Miami's skyline and oceanfront.
3. Amenities and Services
We offer a comprehensive suite of amenities and services to ensure your event’s success:
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Cutting-edge audiovisual equipment, including holographic projectors, microphones, and surround sound systems.
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Ultra-high-speed Wi-Fi connectivity for all attendees.
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A dedicated event coordinator to ensure seamless planning and execution.
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Customizable lighting and ambiance to match your event’s theme and atmosphere.
4. Catering Services
Our culinary team, led by award-winning Chef Michael Turner, crafts a variety of menu options, ensuring a memorable dining experience tailored to your guests’ preferences.
Menu Options
|
Menu Type |
Description |
|---|---|
|
Buffet |
A wide selection of international dishes, including fresh seafood, gourmet salads, and decadent desserts. Vegetarian and vegan options are included. |
|
Plated Dinner |
A formal three-course meal featuring options like grilled salmon, filet mignon, and vegetarian risotto, all paired with fine wine selections. |
|
Hors d'oeuvres |
An assortment of light bites, including smoked salmon canapés, mini sliders, and caprese skewers. Perfect for cocktail receptions or networking. |
5. Additional Services
To elevate your event experience, we also provide:
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Professional Florist Arrangements: Customized floral centerpieces and décor tailored to your theme.
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Custom Decoration Services: Unique decorations, including table linens, chair covers, and themed props.
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Photography and Videography: Capturing every special moment with high-quality photos and videos.
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Entertainment Booking: Live music bands, DJs, and performers to enhance your event’s ambiance.
6. Terms and Conditions
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A 30% deposit is required to confirm the booking.
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The remaining balance is due no later than seven days before the event date (March 18, 3088).
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Cancellations must be made at least 14 days in advance (by March 11, 3088) for a full refund.
7. Contact Information
For inquiries or to discuss the details of your event further, please contact us:
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Email: [Your Email]
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Phone: (305) 555-7890
8. Signatures
We, the undersigned, agree to the terms and conditions outlined in this proposal and look forward to hosting a successful event.
Event Organizer Signature: __________________________
Date: __________________________
Hotel Representative Signature: __________________________
Date: __________________________
