Hotel Maintenance Proposal

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December 20, 2088

Sunrise Grand Hotel
456 Ocean Drive
Coastline City, FL, 33101

Attention: Mr. Robert Hastings

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1. Introduction

Elite Maintenance Services is pleased to present this proposal for comprehensive maintenance solutions designed to uphold the excellence and operational standards of Sunrise Grand Hotel. With decades of experience in hotel maintenance, our team is dedicated to ensuring the seamless functionality, safety, and aesthetic quality of your property to maximize guest satisfaction and operational efficiency.

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2. Scope of Services

1. Preventive Maintenance

   • Scheduled monthly inspections of HVAC systems, electrical panels, plumbing, and elevators.

   • Regular upkeep and optimization of lighting systems, digital signage, and emergency systems.

   • Implementation of preventive pest control and hygiene protocols.

2. Routine Maintenance

   • Timely repairs for guest rooms, banquet halls, lobbies, and all public areas.

   • Plumbing services, including faucet repairs, toilet replacements, and unclogging drains.

   • Maintenance of swimming pools, fitness centers, and recreational facilities.

3. Emergency Maintenance

   • 24/7 on-call emergency repair services to resolve urgent issues, such as leaks, equipment breakdowns, or power failures.

   • Immediate response team to mitigate operational disruptions.

4. Specialized Services

   • Quarterly deep cleaning of ventilation systems to maintain air quality.

   • Painting, carpentry work, and minor renovations as required.

   • Seasonal landscaping and external façade upkeep.

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3. Methodology

• Assessment: An initial walkthrough of Sunrise Grand Hotel on January 10, 2089, to identify immediate maintenance needs.

• Planning: A tailored maintenance schedule aligning with your operational priorities.

• Execution: Deployment of licensed technicians equipped with cutting-edge tools and materials.

• Review: Monthly performance reviews and a comprehensive report of tasks completed and recommendations.

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4. Pricing

Service	Frequency	Cost (USD)
Preventive Maintenance	Monthly	$4,500
Routine Maintenance	As Needed	$3,000
Emergency Maintenance	Per Call	$750
Specialized Services	Quarterly/As Agreed	$5,000

Note: Pricing includes all labor and material costs. Additional charges may apply for custom requests.

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5. Benefits of Choosing Elite Maintenance Services

• Proven expertise in hotel-specific maintenance with a client satisfaction rate of 98%.

• Commitment to sustainable practices, including energy-efficient solutions and eco-friendly materials.

• Transparent pricing structure with customizable service packages to suit your needs.

• Dedicated 24/7 customer support hotline for real-time issue resolution.

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6. Terms and Conditions

• All services will adhere to the mutually agreed-upon schedule outlined in the final service contract.

• Payment terms: Net 30 days from the invoice date.

• Cancellation policy: A minimum of 30 days written notice is required for cancellation.

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7. Acceptance

We look forward to a successful partnership with Sunrise Grand Hotel to ensure operational excellence and guest satisfaction. Please sign below to confirm acceptance of this proposal.

Authorized Signature: ________________________
Name: Mr. Robert Hastings
Date: _______________________________________

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