Hotel Wedding Package Proposal

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Date: January 15, 2066

Client(s): John and Emma Smith
Event Date: June 15, 2066
Proposal Prepared By: [Your Name], Wedding Sales Manager

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1. Introduction

Dear John and Emma,

Thank you for considering Grandview Hotel for your wedding celebration. We are excited to offer a personalized experience to make your special day truly unforgettable. Below, we have outlined our exclusive wedding package proposal that we believe will bring your dream wedding to life.

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2. Wedding Package Overview

Our Signature Wedding Package includes a variety of services and amenities to ensure a seamless and memorable event. We are happy to customize any aspect of this package to match your unique vision.

A. Package Includes:

1. Venue Options:

   • Grand Ballroom

     • Capacity: Up to 250 guests

     • Elegant décor with crystal chandeliers, full-length mirrors, and neutral tones for flexibility in your theme

     • Customizable seating arrangements with banquet or round tables, plus a spacious dance floor

   • Skyview Terrace

     • Beautiful rooftop garden with stunning city views

     • Perfect for intimate ceremonies and cocktail receptions

     • Capacity: Up to 80 guests

2. Catering:

   • Choice of plated dinner or buffet-style service

   • Menu options include a selection of gourmet appetizers, main courses, and desserts

   • Example menu options:

     • Appetizers: Shrimp cocktail, bruschetta, stuffed mushrooms

     • Main Courses: Beef Wellington, seared salmon, vegan risotto

     • Desserts: Classic wedding cake, chocolate fountain, fruit tartlets

   • Complimentary tasting session for the couple

   • Special dietary requests (vegetarian, vegan, gluten-free) are accommodated upon request

3. Beverage Package:

   • Full bar with premium spirits, wine, beer, and cocktails

   • Signature wedding cocktail: "The Ever After"

   • Non-alcoholic drink options: Fresh fruit juices, sparkling water, mocktails

   • Custom drink menu available upon request

4. Floral Arrangements:

   • Custom-designed floral centerpieces for all reception tables

   • Bridal bouquet with fresh roses, peonies, and lilies

   • Groom’s boutonnière and flower girl petals

   • Custom floral designs available for the ceremony and reception spaces

5. Decor & Design:

   • Wedding-themed linens, chair covers, and elegant table settings

   • Draping and fairy lights for a romantic atmosphere

   • Customized ceremony arch and backdrop

   • Optional photo booth for guest entertainment

6. Wedding Cake:

   • Three-tier wedding cake with vanilla, chocolate, and red velvet flavors

   • Custom design with your choice of frosting and accents

   • Cake-cutting service included

7. Photography & Videography:

   • Shutter & Light Photography: 8 hours of photography coverage

   • The package includes a digital album, prints, and a highlight video

   • Photo booth with unlimited prints for guests to take home

8. Entertainment:

   • DJ services provided by Spin Masters

     • Dance floor setup with state-of-the-art sound system

     • Customized playlist based on your favorite songs

   • Optional live band for the reception

   • Microphone setup for speeches and toasts

9. Wedding Coordination:

   • Dedicated wedding coordinator to assist with planning and day-of coordination

   • Personalized timeline management

   • Vendor coordination and day-of management

   • Access to our online wedding portal to track progress and make requests

10. Complimentary Suite:

    • Complimentary stay in our Presidential Suite for the newlyweds

    • Romantic amenities including champagne, rose petals, and breakfast in bed on the morning after the wedding

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3. Additional Services & Upgrades

• Transportation: Limousine service for the bridal party to and from the venue

• Hair & Makeup: On-site beauty services with Glam by Design

• Spa Package: Pre-wedding relaxation with massages and facials at the hotel spa

• Rehearsal Dinner: Exclusive private room for your rehearsal dinner

• After-Party: Late-night reception with passed hors d’oeuvres and specialty cocktails

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4. Pricing

Wedding Package Total: $25,000
Includes all services listed above for up to 150 guests

Additional Fees (if applicable):

• Venue rental (Grand Ballroom): $5,000

• Additional guest fee: $150 per guest over 150

• Service charge: 20%

• Tax: 8%

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5. Terms & Conditions

• A 30% deposit ($7,500) is required to secure your wedding date.

• Final payment is due 30 days before the event.

• Cancellation policy: Deposit is non-refundable. Full balance due if canceled within 30 days of the event.

• Package price is subject to change based on the final guest count and custom requests.

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6. Next Steps

We would be delighted to meet with you both to discuss any further details or adjustments to your package. Please let us know your preferred time for a follow-up meeting or if you’d like to schedule a tour of our venue.

Thank you for considering Grandview Hotel for your wedding. We look forward to helping you create a truly unforgettable celebration.

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Best regards,

[Your Name]
Wedding Sales Manager

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