Free Expense Breakdown Report for School Activities Template
Expense Breakdown Report for School Activities
Date: May 15, 2061
Event: Educational Field Trip to the Science Museum
Grade Level: 5th Grade
Destination: XYZ Science Museum
Trip Coordinator: Ms. Emily Parker
1. Summary of Expenses:
This report outlines the expenses incurred for the 5th-grade field trip to the Science Museum, providing a detailed breakdown of each category. The event was aimed at enhancing students' understanding of science concepts through hands-on exhibits and interactive learning experiences.
2. Expense Categories:
Category | Description | Unit Cost | Quantity | Total Cost |
|---|---|---|---|---|
Transportation | Round-trip bus rental (50 seats) | $12.00 per seat | 50 students | $600.00 |
Admission Fees | Entry tickets for students (Group rate for 50 students) | $25.00 per student | 50 students | $1,250.00 |
Meals | Lunch provided for students (Sandwich, Drink, Snack) | $10.00 per student | 50 students | $500.00 |
Teacher Stipends | Compensation for 3 teachers supervising the trip | $150.00 per teacher | 3 teachers | $450.00 |
Miscellaneous | Souvenirs for students and emergency supplies (first-aid kits) | -- | -- | $200.00 |
Contingency Fund | Set aside for unplanned expenses (5% of total expenses) | -- | -- | $150.00 |
Total Expenses | $3,750.00 |
3. Budget Summary
Total Budgeted Amount: $4,000.00
Total Actual Expenses: $3,750.00
Remaining Budget: $250.00
Reason for Savings: A slight underutilization of the contingency fund and no emergency purchases during the trip allowed for savings.
4. Notes and Observations
Successful Execution: The field trip was executed without any incidents, and the students gained valuable educational experiences.
Teacher and Student Feedback: Both teachers and students expressed satisfaction with the arrangements, particularly the hands-on exhibits at the museum.
Suggestions for Future Trips: In future trips, it would be beneficial to allocate a higher portion of the budget to meals to accommodate dietary restrictions.
Prepared By:
Ms. [Your Name]
Field Trip Coordinator, 5th Grade
Approved By:
Mr. John Davis
Principal, [School Name]
Date: May 17, 2061
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