Free Expense Breakdown Report for School Activities Template
Expense Breakdown Report for School Activities
Date: May 15, 2061
Event: Educational Field Trip to the Science Museum
Grade Level: 5th Grade
Destination: XYZ Science Museum
Trip Coordinator: Ms. Emily Parker
1. Summary of Expenses:
This report outlines the expenses incurred for the 5th-grade field trip to the Science Museum, providing a detailed breakdown of each category. The event was aimed at enhancing students' understanding of science concepts through hands-on exhibits and interactive learning experiences.
2. Expense Categories:
|
Category |
Description |
Unit Cost |
Quantity |
Total Cost |
|---|---|---|---|---|
|
Transportation |
Round-trip bus rental (50 seats) |
$12.00 per seat |
50 students |
$600.00 |
|
Admission Fees |
Entry tickets for students (Group rate for 50 students) |
$25.00 per student |
50 students |
$1,250.00 |
|
Meals |
Lunch provided for students (Sandwich, Drink, Snack) |
$10.00 per student |
50 students |
$500.00 |
|
Teacher Stipends |
Compensation for 3 teachers supervising the trip |
$150.00 per teacher |
3 teachers |
$450.00 |
|
Miscellaneous |
Souvenirs for students and emergency supplies (first-aid kits) |
-- |
-- |
$200.00 |
|
Contingency Fund |
Set aside for unplanned expenses (5% of total expenses) |
-- |
-- |
$150.00 |
|
Total Expenses |
$3,750.00 |
3. Budget Summary
-
Total Budgeted Amount: $4,000.00
-
Total Actual Expenses: $3,750.00
-
Remaining Budget: $250.00
-
Reason for Savings: A slight underutilization of the contingency fund and no emergency purchases during the trip allowed for savings.
4. Notes and Observations
-
Successful Execution: The field trip was executed without any incidents, and the students gained valuable educational experiences.
-
Teacher and Student Feedback: Both teachers and students expressed satisfaction with the arrangements, particularly the hands-on exhibits at the museum.
-
Suggestions for Future Trips: In future trips, it would be beneficial to allocate a higher portion of the budget to meals to accommodate dietary restrictions.
Prepared By:
Ms. [Your Name]
Field Trip Coordinator, 5th Grade
Approved By:
Mr. John Davis
Principal, [School Name]
Date: May 17, 2061
