Free Annual General Meeting Minute Template
Annual General Meeting Minute
Date: January 2, 2051
Time: 10:00 AM
Location: Conference Room, [Your Company Name]
1. Opening and Attendance
The meeting was called to order by Chairperson Jerrell Lowe at 10:05 AM. A quorum was established with the following individuals present:
|
Name |
Position |
Present (P) |
Apologies (A) |
|---|---|---|---|
|
Jerrell Lowe |
Chairperson |
P |
|
|
[Your Name] |
Secretary |
P |
|
|
Malcolm Raynor |
Treasurer |
P |
|
|
Philip Mitchell |
Shareholder/Member |
P |
|
|
Carmel Ryan |
Shareholder/Member |
A |
2. Approval of Previous Meeting Minutes
The minutes of the previous AGM held on December 10, 2050, were reviewed. There were no amendments. The minutes were approved as follows:
-
Motion to approve: Philip Mitchell
-
Seconded by: Carmel Ryan
-
Motion Passed: Yes
3. Financial Report
Malcolm Raynor, the Treasurer, presented the financial report for the year ending December 31, 2050. Key points highlighted include:
-
Total revenue for the year: $500,000
-
Total expenses for the year: $300,000
-
Net profit: $200,000
|
Category |
Amount ($) |
|---|---|
|
Revenue |
500,000 |
|
Expenses |
300,000 |
|
Net Profit |
200,000 |
Motion to approve financial report:
-
Motion by: Jerrell Lowe
-
Seconded by: Philip Mitchell
-
Motion Passed: Yes
4. Election of Board Members
[Your Name], the Secretary, presented the nominations for the upcoming term. The following individuals were nominated:
|
Nominee Name |
Position |
Motion Status |
|---|---|---|
|
Jerrell Lowe |
Chairperson |
Elected |
|
[Your Name] |
Secretary |
Elected |
|
Malcolm Raynor |
Treasurer |
Elected |
The election results were recorded and ratified.
5. Resolutions and Motions
The following resolutions were presented and voted on:
|
Resolution |
Proposed By |
Seconded By |
Outcome |
|---|---|---|---|
|
Approval of the 2051 budget |
Jerrell Lowe |
Carmel Ryan |
Approved |
|
Amendment to the company’s articles of association |
[Your Name] |
Malcolm Raynor |
Approved |
6. Any Other Business (AOB)
-
Jerrell Lowe raised a query regarding employee wellness initiatives for 2052. The matter was discussed and will be revisited at the next board meeting.
-
Carmel Ryan, although absent, had submitted a suggestion prior to the meeting regarding an improvement to the company's marketing strategy for the upcoming year. The suggestion will be considered at the next AGM.
7. Closing Remarks
The Chairperson, Jerrell Lowe, thanked everyone for their attendance and participation. The meeting was adjourned at 11:15 AM.
Motion to adjourn the meeting:
-
Motion by: Malcolm Raynor
-
Seconded by: [Your Name]
-
Motion Passed: Yes
Minutes Approved By:
Jerrell Lowe
Chairperson
Date: January 3, 2051
