Free Community Service Club Meeting Minutes Template
Community Service Club Meeting Minutes
Date: January 2, 2050
Time: 6:00 PM
Location: Community Center, Room 102
1. Call to Order
The meeting was called to order by Jasen Gaylord, Chairperson, at 6:00 PM.
2. Attendees
|
Name |
Role |
Present/Absent |
|---|---|---|
|
Jasen Gaylord |
Chairperson |
Present |
|
Jake Willms |
Vice Chair |
Present |
|
[Your Name] |
Secretary |
Present |
|
Orval Grimes |
Fundraising Coordinator |
Present |
|
Lance Nader |
Volunteer Coordinator |
Present |
3. Approval of Minutes
The minutes from the previous meeting on December 5, 2050, were approved without amendments.
Motion by: Jake Willms
Seconded by: Lance Nader
4. Agenda Items Discussed
4.1 Project Update: Winter Coat Drive
-
Orval Grimes, Project Leader, provided an update on the Winter Coat Drive project.
-
A total of 200 coats have been collected, and distribution will begin on January 5, 2050.
-
There is a need for more adult-sized coats, and volunteers for the distribution event are still needed.
Action Items:
|
Task |
Assigned to |
Deadline |
|---|---|---|
|
Confirm additional adult-sized coats needed |
Orval Grimes |
January 4, 2050 |
|
Recruit 5 more volunteers for the distribution event |
Lance Nader |
January 4, 2050 |
4.2 Fundraising Ideas for Upcoming Spring Carnival
-
The group brainstormed fundraising ideas for the upcoming Spring Carnival scheduled for March 2050.
-
The decision was made to proceed with a silent auction and bake sale.
-
The raffle idea was postponed due to time constraints.
Action Items:
|
Task |
Assigned to |
Deadline |
|---|---|---|
|
Organize a silent auction event |
Jake Willms |
March 1, 2050 |
|
Plan the bake sale logistics |
Orval Grimes |
February 20, 2050 |
4.3 Volunteer Coordination for Spring Carnival
-
Lance Nader, Volunteer Coordinator, discussed the volunteer needs for the Spring Carnival.
-
A total of 20 volunteers are required for various event tasks, including setup, running activities, and cleanup.
-
A volunteer sign-up sheet will be circulated via email.
Action Items:
|
Task |
Assigned to |
Deadline |
|---|---|---|
|
Create a volunteer sign-up sheet and circulate |
Lance Nader |
January 5, 2050 |
5. Other Business
Jasen Gaylord proposed hosting a community clean-up event before the carnival to raise awareness. The idea will be revisited in the next meeting.
6. Next Meeting
The next meeting will be held on January 16, 2050, at 6:00 PM at the Community Center, Room 102.
7. Adjournment
The meeting was adjourned at 7:15 PM.
Motion by: Jake Willms
Seconded by: Lance Nader
Minutes submitted by: [Your Name] (Secretary)
Minutes approved by: Jasen Gaylord (Chairperson)
Date: January 2, 2050
