Free Theater Club Meeting Minute Template
Theater Club Meeting Minute
Date: October 20, 2050
Time: 3:00 PM - 4:30 PM
Location: Room 204, Arts Building
Facilitator: Franz Davis, Club President
Attendees
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Maryjane Dare
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Cyrus Ortiz
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Talia Jacobs
-
Bennie Goodwin
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[Your Name]
Absentees: None
Agenda
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Approval of Last Meeting Minutes
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Upcoming Production Discussion
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Budget Review
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New Member Introductions
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AOB (Any Other Business)
Discussions
1. Approval of Last Meeting Minutes
The minutes from the meeting held on October 6, 2050, were reviewed and unanimously approved without any amendments.
2. Upcoming Production Discussion
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The upcoming production of The Tempest was the central topic of the meeting.
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Casting Process: Cyrus Ortiz provided an in-depth overview of the casting process. It was agreed that auditions would take place over the next two weekends.
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Set Design: Talia Jacobs presented initial concepts for the set design, which were well-received. It was decided that the final venue for the production would be confirmed by the end of October.
3. Budget Review
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Current Financial Status: Bennie Goodwin shared a comprehensive review of the club's financial standing. He highlighted key areas where cost control would be essential, particularly for set materials and costumes
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Fundraising Strategy: Bennie also proposed creating a fundraising committee to ensure financial sustainability for the production. The proposal was accepted unanimously.
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Next Steps: A meeting for the newly formed fundraising committee will be scheduled for October 27, 2050.
4. New Member Introductions
The club welcomed two new members:
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Talia Jacobs will join the set design team and begin training immediately.
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Cyrus Ortiz will assist the marketing team, focusing on promoting the production through various channels.
Both new members were introduced to their respective teams and briefed on their roles. The club expressed enthusiasm about the new additions.
5. Any Other Business (AOB)
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Next Meeting: Franz Davis confirmed that the next meeting would be scheduled for November 3, 2050, at 3:00 PM in Room 204.
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Reminder: All members are encouraged to begin preparing for the auditions and to stay engaged with the pre-production activities.
Action Items
|
Task |
Responsible Person |
Due Date |
|---|---|---|
|
Coordinate audition schedule and notify members |
Cyrus Ortiz |
October 25, 2050 |
|
Complete preliminary set designs |
Talia Jacobs |
November 10, 2050 |
|
Organize a meeting for the fundraising committee |
Bennie Goodwin |
October 27, 2050 |
|
Begin set design training |
Talia Jacobs |
October 23, 2050 |
|
Begin marketing strategy training |
Cyrus Ortiz |
October 23, 2050 |
Conclusion
Franz Davis concluded the meeting by emphasizing the importance of collaboration and effective communication as the club prepares for the upcoming production. Everyone was thanked for their dedication and participation.
Meeting Adjourned: 4:30 PM
Minutes Prepared by: [Your Name], Secretary
