Restaurant Purchasing Meeting Minute Layout

Restaurant Name: ________________________
Date of Meeting: ________________________
Time of Meeting: ________________________
Location: ________________________

1. Attendees

• List of people present (e.g., Restaurant Manager, Purchasing Manager, Chef, etc.)

• Absent (if any)

2. Agenda Items

1. Review of Previous Minutes:

• Summary of the last meeting's action items.

• Any follow-up on unresolved issues.

2. Purchasing Status:

• Review of inventory levels and stock status.

• Update on suppliers and deliveries.

• Discussion on any stockouts or shortages.

3. Supplier Performance:

• Update on supplier performance (delivery times, quality, etc.)

• Any complaints or issues with suppliers.

• New suppliers considered or reviewed.

4. New Purchases:

• Items discussed for future purchasing.

• Quantity, expected delivery date, and cost of items.

• Discussion on seasonal items or special promotions.

5. Budget and Costs:

• Review of the purchasing budget.

• Discussion on overspending, savings, or cost-control strategies.

6. Menu Changes:

• Impact of any menu changes on purchasing requirements.

• Adjustments in orders or quantities based on menu modifications.

7. Sustainability/Environmental Considerations:

• Discussion on sustainable sourcing.

• Use of eco-friendly packaging or ingredients.

3. Action Items

• List of tasks assigned, with deadlines and responsible persons.

• Specific follow-ups for the next meeting.

4. Next Meeting

• Date and time of the next purchasing meeting.

5. Adjournment

• Time the meeting was adjourned.

Minutes Prepared By:

[Your Name]
[Your Company Name]

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