Free Project Layout Smart Action Plan Template

Project Layout Smart Action Plan

Project Title: __________________

Project Manager: __________________

Project Start Date: __________________

Project End Date: __________________

1. Project Overview

  • Objective: What is the main goal or purpose of this project?

  • Scope: Outline the major deliverables, project scope, and boundaries.

  • Stakeholders: List key stakeholders, including sponsors, team members, and external parties involved.

2. SMART Goals

Ensure that each goal is:

  • Specific: Clear and well-defined.

  • Measurable: Quantifiable to track progress.

  • Achievable: Realistic and attainable within available resources.

  • Relevant: Aligned with the project objectives.

  • Time-bound: Has a clear deadline or time frame for completion.

3. Action Steps

Break down the tasks needed to achieve each SMART goal:

Action Item

Responsible Person

Deadline

Status

Task 1

Team Member 1

Date

Not Started

Task 2

Team Member 2

Date

In Progress

Task 3

Team Member 3

Date

Completed

4. Resources Required

  • Human Resources: Team members, specialists, consultants, etc.

  • Material Resources: Equipment, technology, tools, etc.

  • Financial Resources: Budget allocated for various phases.

5. Timeline & Milestones

  • Create a timeline for the project, including major milestones.

  • Use a Gantt chart or calendar format to map out dates for each phase.

6. Risk Management

  • Potential Risks: Identify potential risks that could affect the project (e.g., resource shortages, delays, etc.).

  • Risk Mitigation: Develop strategies to minimize the impact of each risk.

  • Risk Owner: Assign responsibility for monitoring and managing each risk.

7. Communication Plan

  • Internal Communication: Define how project updates and progress will be shared with the team.

  • External Communication: Outline how updates will be shared with stakeholders, sponsors, or clients.

  • Frequency: Daily, weekly, monthly reports, etc.

8. Success Criteria

  • Define how success will be measured once the project is completed.

  • Examples include: completion within budget, meeting the specified deadlines, achieving project goals, etc.

9. Evaluation and Feedback

  • Post-Project Review: Plan for a debriefing session to discuss what went well and areas for improvement.

  • Feedback Loop: How will feedback be collected and implemented for future projects?

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