Conference Checklist Form

Organize your conference planning effortlessly with this checklist. Ensure every detail is covered for a successful event.

Pre-Conference Planning

• Define conference purpose and goals

• Secure venue and confirm contracts

• Set date, time, and budget

• Identify target audience and speakers

• Develop and execute marketing strategy

• Arrange accommodations and transportation

• Prepare conference materials (programs, badges, handouts)

• Open attendee registration platform

Onsite Preparation

• Test AV equipment and internet connectivity

• Set up venue layout and signage

• Confirm speaker arrivals and presentations

• Brief volunteers and assign tasks

• Prepare welcome desk/registration area

During the Conference

• Monitor schedule and troubleshoot issues

• Provide attendee support as needed

• Coordinate live streaming/recording if applicable

• Post live updates on social media

Post-Conference Activities

• Send thank-you notes to attendees, speakers, and sponsors

• Share conference materials (recordings, slides, etc.)

• Collect and analyze attendee feedback

• Finalize expenses and review budget

• Evaluate event outcomes for future improvements

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