Free Conference Checklist Form Template

Conference Checklist Form

Organize your conference planning effortlessly with this checklist. Ensure every detail is covered for a successful event.

Name

    Date

      Pre-Conference Planning

      • Define conference purpose and goals

      • Secure venue and confirm contracts

      • Set date, time, and budget

      • Identify target audience and speakers

      • Develop and execute marketing strategy

      • Arrange accommodations and transportation

      • Prepare conference materials (programs, badges, handouts)

      • Open attendee registration platform

      Onsite Preparation

      • Test AV equipment and internet connectivity

      • Set up venue layout and signage

      • Confirm speaker arrivals and presentations

      • Brief volunteers and assign tasks

      • Prepare welcome desk/registration area

      During the Conference

      • Monitor schedule and troubleshoot issues

      • Provide attendee support as needed

      • Coordinate live streaming/recording if applicable

      • Post live updates on social media

      Post-Conference Activities

      • Send thank-you notes to attendees, speakers, and sponsors

      • Share conference materials (recordings, slides, etc.)

      • Collect and analyze attendee feedback

      • Finalize expenses and review budget

      • Evaluate event outcomes for future improvements

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