Free Conference Planning Checklist Form Template

Conference Planning Checklist Form

Please complete this checklist to ensure every detail is covered when organizing your conference or event.

Name

    Date

      Phone number

        Pre-Conference Planning

        • Set conference theme and objectives

        • Choose date, time, and location

        • Create event budget

        • Book speakers/presenters

        • Prepare conference materials (programs, brochures)

        • Set up registration system

        • Market and promote the event

        • Arrange catering, accommodations, and transport

        On-Site Logistics

        • Confirm venue setup and seating arrangements

        • Test technical equipment (AV, microphones, projectors)

        • Organize registration desk and check-in process

        • Prepare name tags or badges

        • Ensure refreshments and meals are available

        During the Conference

        • Manage schedule for speakers and sessions

        • Assist attendees and speakers as needed

        • Oversee smooth flow of activities

        Post-Conference Activities

        • Send thank-you notes to speakers, sponsors, and attendees

        • Collect feedback and evaluate event success

        • Finalize budget and expenses

        • Archive conference materials for future use

        Form Templates @ Template.net

        Thank you for your submission!

        We appreciate you taking the time to submit.

        Create free forms at Template.net