Contractor Email

Subject: Contractor Agreement for Upcoming Project

Dear [Client Name],

I trust you are doing well.

Thank you for choosing [Your Company Name] for your upcoming project. After reviewing the initial details and discussing the scope of work, we are excited to move forward. Below, I’ve outlined the terms of our contractor agreement, which we will proceed with upon your confirmation.

1. Scope of Work

The scope of this project encompasses a variety of construction and renovation tasks, including but not limited to the following:

• Demolition of the existing structures as outlined in our previous discussions.

• Excavation and foundation work, including site preparation, grading, and pouring of concrete foundations.

• Framing and structural installation, which will involve erecting the frame for the building, including walls, floors, and roof structure.

• Electrical and plumbing installations, covering all wiring, outlets, lighting fixtures, piping, and fixtures necessary for the functional aspects of the building.

• Drywall installation and finishing, including taping, mudding, sanding, and priming to prepare surfaces for painting and final finishes.

• Interior and exterior painting, as well as any other cosmetic work that may be required for a complete finish.

The project will commence on January 15, 2050, and is expected to be completed by March 15, 2050, depending on weather conditions and material availability.

2. Payment Terms

The total cost for the entire project is [$100,000]. We propose the following payment structure:

• A deposit of [$20,000] is due before work begins. This will secure your project’s place in our schedule and allow us to purchase the initial materials needed for the project.

• The remaining balance of [$80,000] will be due upon completion of the project, within [7 days] of project handover.

We accept the following payment methods:

• Bank Transfer (details provided below)

• Certified Check

Please find our bank details below for your convenience:

• Account Name: [Your Company Name]

• Account Number: [12345678]

• Bank Name: First National Bank

• Sort Code: [12-34-56]

• IBAN: [US1234567890123456]

If there are any adjustments to the payment schedule or method that you prefer, please let us know, and we can accommodate accordingly.

3. Project Timeline

The project is expected to take [8 weeks] to complete. Below is a high-level timeline:

• Week 1-2: Demolition and site preparation (Excavation, grading, and foundation work).

• Week 3-4: Structural framing, roofing, and exterior walls.

• Week 5-6: Installation of electrical, plumbing, and HVAC systems.

• Week 7: Drywall and interior finishes (painting, trim work, etc.).

• Week 8: Final inspection, punch list items, and project handover.

While we will strive to meet the outlined timeline, please be advised that there may be occasional delays due to unforeseen circumstances such as weather conditions, labor shortages, or delays in material deliveries. Any such delays will be communicated promptly.

4. Terms and Conditions

The following terms and conditions apply to this agreement:

• Scope Changes: Any additional work or changes to the original scope of work must be agreed upon in writing. If there are significant changes or additions, we will issue a change order with a revised cost and timeline estimate.

• Materials and Labor: [Your Company Name] will provide all necessary materials, equipment, and labor for the completion of the project. We will ensure that all materials are of high quality, and we only work with trusted suppliers to guarantee the durability and safety of all installations.

• Insurance and Liability: [Your Company Name] carries comprehensive liability insurance. A copy of our insurance certificate can be provided upon request. We ensure that all safety standards will be adhered to and that the project site will be maintained in a safe and orderly manner at all times.

• Dispute Resolution: In the unlikely event of a dispute, we will work with you in a professional manner to resolve any issues. In the case of ongoing issues, we will seek a third-party mediator if necessary to ensure the completion of the project according to our agreement.

5. Communication & Project Updates

We value transparent and open communication throughout the project. As part of our commitment to delivering exceptional service, we will provide you with regular updates on the progress of the work, including:

• Weekly progress reports via email

• Site visits for on-site inspection upon request

• Immediate updates if any delays or issues arise that may impact the project’s timeline or cost

You can contact us at any time with questions or concerns:

• Email: [Your Company Email]

• Phone: [Your Company Number]

• Office Hours: Monday to Friday, 9:00 AM - 5:00 PM

6. Final Handover

Upon completion, we will conduct a final walk-through with you to ensure everything has been completed to your satisfaction. At this time, we will provide you with:

• A Certificate of Completion

• A Final Invoice for the remaining balance, which is due within [7] days.

• Warranty details for any work completed, where applicable.

We aim to ensure that you are [100%] satisfied with the work before we consider the project officially completed.

Please review the terms and let us know if they align with your expectations. If you’re ready to proceed, kindly confirm by signing and returning the attached contract, and we will initiate the necessary preparations to begin work.

We look forward to partnering with you on this project and are confident we will deliver the quality and service you expect from a trusted contractor like Acme Construction Services.

Best regards,

[Your Name]
[Your Title]
[Your Company Name]

Contractor Templates @ Template.net