Free Event Budget for Seminars Template
Event Budget for Seminars
Prepared By: [Your Name]
1. Venue & Space Costs
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Venue Rental: $3,000
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Audio/Visual Equipment Rental: $800
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Internet/ Wi-Fi Access: $200
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Parking/Transportation Fees: $500
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Venue Security: $300
Total Venue Costs: $4,800
2. Speakers & Facilitators
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Honorarium for Keynote Speaker: $2,000
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Honorarium for Panelists: $1,500
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Travel & Accommodation for Speakers: $1,200
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Meal Allowances for Speakers: $300
Total Speaker Costs: $5,000
3. Marketing & Promotion
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Print Advertising (Flyers, Posters): $500
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Online Advertising (Social Media, Google Ads): $600
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Event Website Development/Hosting: $400
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Event Registration Software: $250
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Email Marketing: $150
Total Marketing Costs: $1,900
4. Catering
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Coffee/Tea Breaks (2-3 times): $600
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Lunch for Attendees: $1,500
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Snacks & Beverages: $300
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Special Dietary Requirements (Gluten-Free, Vegan, etc.): $200
Total Catering Costs: $2,600
5. Attendee Materials
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Event Handouts/Printed Materials: $300
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Conference Bags: $400
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Name Tags & Lanyards: $150
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Notebooks & Pens: $200
Total Attendee Materials: $1,050
6. Event Staff & Volunteers
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Event Coordinators (2 staff members): $1,200
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Volunteers (5 volunteers, stipend/transport): $500
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Event Day Staffing (Security, Registration Desk): $600
Total Event Staff Costs: $2,300
7. Miscellaneous Costs
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Contingency Fund (10% of total costs): $1,300
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Event Decorations (Banners, Signage): $500
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Insurance (Event Liability Insurance): $200
Total Miscellaneous Costs: $2,000
Total Event Budget Summary
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Venue & Space Costs: $4,800
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Speakers & Facilitators: $5,000
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Marketing & Promotion: $1,900
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Catering: $2,600
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Attendee Materials: $1,050
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Event Staff & Volunteers: $2,300
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Miscellaneous Costs: $2,000
Grand Total Budget: $19,650
