Event Budget for Seminars
Prepared By: [Your Name]
1. Venue & Space Costs
Venue Rental: $3,000
Audio/Visual Equipment Rental: $800
Internet/ Wi-Fi Access: $200
Parking/Transportation Fees: $500
Venue Security: $300
Total Venue Costs: $4,800
2. Speakers & Facilitators
Honorarium for Keynote Speaker: $2,000
Honorarium for Panelists: $1,500
Travel & Accommodation for Speakers: $1,200
Meal Allowances for Speakers: $300
Total Speaker Costs: $5,000
3. Marketing & Promotion
Print Advertising (Flyers, Posters): $500
Online Advertising (Social Media, Google Ads): $600
Event Website Development/Hosting: $400
Event Registration Software: $250
Email Marketing: $150
Total Marketing Costs: $1,900
4. Catering
Coffee/Tea Breaks (2-3 times): $600
Lunch for Attendees: $1,500
Snacks & Beverages: $300
Special Dietary Requirements (Gluten-Free, Vegan, etc.): $200
Total Catering Costs: $2,600
5. Attendee Materials
Total Attendee Materials: $1,050
6. Event Staff & Volunteers
Event Coordinators (2 staff members): $1,200
Volunteers (5 volunteers, stipend/transport): $500
Event Day Staffing (Security, Registration Desk): $600
Total Event Staff Costs: $2,300
7. Miscellaneous Costs
Contingency Fund (10% of total costs): $1,300
Event Decorations (Banners, Signage): $500
Insurance (Event Liability Insurance): $200
Total Miscellaneous Costs: $2,000
Total Event Budget Summary
Venue & Space Costs: $4,800
Speakers & Facilitators: $5,000
Marketing & Promotion: $1,900
Catering: $2,600
Attendee Materials: $1,050
Event Staff & Volunteers: $2,300
Miscellaneous Costs: $2,000
Grand Total Budget: $19,650
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