Free Sample Project Evaluation Checklist Template

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Free Sample Project Evaluation Checklist Template

Sample Project Evaluation Checklist


The Project Evaluation Checklist helps assess a project's success by reviewing key areas such as objectives, execution, budget, communication, and deliverables. It identifies strengths, areas for improvement, and lessons learned, ensuring better outcomes in future projects.


1. Project Objectives and Planning

Task

Completed (✓)

Clear and specific objectives were set at the beginning

Objectives were measurable and achievable.

A comprehensive plan was developed and followed.

Timeline and milestones were well defined and adhered to

Resources (time, personnel, materials) were properly allocated.

Risk management strategies were identified and implemented.


2. Execution and Performance

Task

Completed (✓)

The project was executed according to the approved plan

Tasks were completed on schedule and within scope.

Project deliverables met the established quality standards.

Any issues or challenges were identified and addressed promptly.

Changes or adjustments were made effectively during the project.

Stakeholders were regularly informed about progress and changes.


3. Budget and Resources

Task

Completed (✓)

The project stayed within the allocated budget

Resources (human, financial, material) were utilized efficiently.

Any resource shortages or excesses were addressed promptly.

The project budget and expenditures were properly tracked and repoed.red


4. Communication and Collaboration

Task

Completed (✓)

Effective communication between team members was maintained

Stakeholders were kept informed about the project's progress.

Collaborative tools and platforms were used effectively.

Team members and stakeholders actively participated in discussions.

Feedback and suggestions were integrated into the project.


5. Outcome and Deliverables

Task

Completed (✓)

The final deliverables met the project’s goals and objectives

The project outcome met or exceeded the expectations of the stakeholders.

Deliverables were completed on time and in acceptable condition.

Final project outcomes align with the expected impact.


6. Satisfaction and Quality

Task

Completed (✓)

Stakeholders and team members were satisfied with the project result

Project outputs met the quality expectations set at the start.

Quality control measures were properly implemented and followed.

The project was completed without major issues or complaints.


7. Lessons Learned and Continuous Improvement

Task

Completed (✓)

Key lessons were identified during the project

Improvement opportunities for future projects were discussed.

A debriefing or post-project review session was held.

Suggestions for enhancing project management and execution were made.


8. Sustainability and Long-Term Impact

Task

Completed (✓)

The long-term impact and sustainability of the project were considered

The project contributes to long-term goals and strategies.

A plan for maintaining project outcomes beyond completion was developed.


9. Final Evaluation and Overall Assessment

Task

Completed (✓)

The project was completed within the scope, time, and budget

Overall, the project met the defined success criteria.

Any major issues or roadblocks were effectively handled.


Overall Project Evaluation:

  • Exceeds Expectations

  • Meets Expectations

  • Needs Improvement


Additional Comments:
[Insert any additional feedback, observations, or suggestions for improvement.]


Evaluator Name: [Your Name]

[Date Signed]

Project Manager: [Project Manager Name]

[Date Signed]


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