Free Workplace Attendance Policy Template
Workplace Attendance Policy
Effective Date: January 10, 2050
I. Introduction
This workplace attendance policy outlines the expectations for employee attendance at [Your Company Name]. The goal is to establish clear guidelines to help maintain a productive work environment, foster accountability, and ensure that all employees are aware of their responsibilities regarding attendance. Employees are expected to be present and punctual for their scheduled shifts, and to follow the procedures for reporting absences or tardiness.
Purpose of the Policy
The policy is designed to:
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Ensure operational efficiency.
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Promote fairness and consistency.
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Minimize disruptions to workflow and customer service.
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Address any issues related to excessive absenteeism or tardiness.
II. Attendance Expectations
At [Your Company Name], punctuality and regular attendance are fundamental to maintaining a smooth and efficient operation. All employees are expected to adhere to the following guidelines for attendance and punctuality.
Work Schedule
[Your Company Name] operates from Monday to Friday, with regular office hours set from 9:00 AM to 5:00 PM.
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Employees are expected to work during these hours unless prior approval for a different schedule has been granted.
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Any changes to the standard work hours must be approved in advance by the supervisor or management team.
Tardiness
Employees are expected to report to work on time. Tardiness not only disrupts the workflow but also affects colleagues and overall productivity. If an employee is late, the following procedure should be followed:
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Notify the supervisor or team lead as soon as possible via email or phone.
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Provide a reason for the tardiness.
III. Absence Reporting
Absences, whether planned or unplanned, must be reported in a timely and professional manner to ensure proper adjustments in work schedules and tasks.
Reporting Absences
Absences must be reported as soon as possible. Employees should adhere to the following procedure:
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Email: Absence notification should be sent to [Your Company Email], stating the reason for the absence and the expected duration.
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Phone: Call [Your Company Number] at least one hour before the start of the shift if an email notification is not possible.
Extended Absences
For extended absences exceeding three days, employees must provide additional documentation (e.g., a doctor’s note) to confirm the need for prolonged time off. Employees should contact [Your Company Name] with an update on their expected return date.
IV. Consequences for Non-Compliance
Failure to comply with this attendance policy can result in disciplinary action, as attendance is critical to the company’s success and operational efficiency.
Progressive Disciplinary Action
Employees who fail to comply with attendance expectations may face progressive discipline. The following table outlines the disciplinary process for attendance violations:
|
Infraction |
Action Taken |
|---|---|
|
1st Offense |
Verbal warning |
|
2nd Offense |
Written warning |
|
3rd Offense |
Final written warning or suspension |
|
4th Offense |
Termination of employment |
Each case will be evaluated on an individual basis, and additional considerations (such as personal circumstances) may be taken into account.
Excessive Absenteeism
Excessive absenteeism, defined as more than 5 days of unexcused absences in a 6-month period, will trigger a formal review. If absenteeism does not improve after the review, further action may be taken.
V. Special Leave Considerations
Paid Time Off (PTO)
Employees are entitled to 15 days of Paid Time Off (PTO) per year, which can be used for vacation, personal time, or illness. PTO requests should be submitted at least two weeks in advance to ensure coverage.
Sick Leave
Employees who need time off due to illness should use their PTO or request unpaid leave if they have no available PTO. Medical documentation may be requested for absences longer than three days.
Family and Medical Leave
Employees who require time off due to family or medical reasons may be eligible for Family and Medical Leave Act (FMLA) leave, if applicable. Employees should notify [Your Company Name] as soon as possible when seeking this type of leave.
VI. Conclusion
It is essential for the success of [Your Company Name] that all employees maintain consistent and timely attendance. The company values each employee’s contribution and seeks to provide a flexible, fair, and efficient working environment. For any questions regarding the attendance policy or for assistance with attendance-related matters, employees should reach out to [Your Name] at [Your Email].
