Free Simple Time and Attendance Policy Template
Simple Time and Attendance Policy
Effective Date: January 10, 2050
I. Introduction
At [Your Company Name], punctuality and regular attendance are vital for maintaining a productive and efficient work environment. This policy outlines the expectations and procedures regarding time and attendance to ensure all employees understand their responsibilities and the processes involved in reporting absences, tardiness, or other attendance-related matters.
Purpose of the Policy
This policy aims to:
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Establish clear attendance expectations.
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Promote a fair and consistent approach to time and attendance.
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Ensure operational efficiency by minimizing disruptions.
II. Attendance Expectations
Employees are expected to arrive on time and be present for their scheduled shifts unless otherwise approved by their supervisor.
Work Hours
The standard workweek at [Your Company Name] is from 9:00 AM to 5:00 PM, Monday through Friday, unless alternate arrangements are made.
Tardiness
Employees are expected to be punctual. If an employee will be late, they should:
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Notify their supervisor or team lead as soon as possible.
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Provide an estimated time of arrival.
III. Absence Reporting
Employees who are unable to attend work must report their absence in advance, unless an emergency occurs.
Reporting Process
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Email: Absences must be reported via email to [Your Company Email], including the reason for the absence and the expected return date.
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Phone: If an email is not possible, employees should call [Your Company Number] at least one hour before their shift begins.
Extended Absences
For absences longer than three days, employees are required to provide documentation, such as a doctor's note. Employees must keep their supervisor updated on their expected return.
IV. Consequences for Non-Compliance
Failure to follow the attendance policy may result in disciplinary actions to maintain fairness and consistency.
Disciplinary Actions
Employees who violate the attendance policy will face progressive disciplinary actions, which may include:
|
Infraction |
Action Taken |
|---|---|
|
1st Offense |
Verbal warning |
|
2nd Offense |
Written warning |
|
3rd Offense |
Final warning or suspension |
|
4th Offense |
Termination of employment |
Each case will be assessed individually, and additional factors such as personal circumstances may be considered.
V. Special Leave Considerations
Paid Time Off (PTO)
Employees are entitled to 10 days of Paid Time Off (PTO) annually, which may be used for vacations, personal reasons, or illness. Requests for PTO should be made at least two weeks in advance.
Sick Leave
Sick leave is part of the employee's PTO. If an employee needs to take sick leave, they should notify their supervisor as early as possible. Medical documentation may be required for extended absences.
Family and Medical Leave
Employees requiring family or medical leave may qualify under applicable laws. They should contact [Your Company Name] for more information about eligibility and to begin the process.
VI. Conclusion
Adhering to the time and attendance policy is essential for the success of [Your Company Name]. Employees are encouraged to communicate openly and in a timely manner regarding any attendance issues. For any questions or concerns regarding this policy, please reach out to [Your Name] at [Your Email].
