Free Attendance and Punctuality Policy Template
Attendance and Punctuality Policy
Effective Date: January 10, 2050
I. Purpose of the Policy
The purpose of this Attendance and Punctuality Policy is to ensure that employees of [Your Company Name] maintain regular attendance and adhere to the company's standards for punctuality. Consistent attendance is critical to the effective operation of the business, ensuring that all departments function smoothly and that work is completed on time. This policy outlines expectations for attendance, punctuality, and consequences for non-compliance.
II. Scope of the Policy
This policy applies to all employees of [Your Company Name] who are subject to the organization's working hours and attendance requirements. This includes full-time, part-time, and temporary staff. Employees are expected to adhere to the attendance guidelines regardless of their job role or department.
III. Attendance Expectations
Employees are expected to arrive at work on time and be present for their full scheduled shifts. The company recognizes that there may be occasional situations where an employee cannot attend work as scheduled. In these cases, employees are required to follow the reporting and notification procedure as outlined below.
Absences
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An employee must inform their direct supervisor or manager of any absence as soon as possible, ideally no less than 2 hours before the start of their shift.
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Absences must be reported by phone or email. The preferred communication method is via [Your Email].
|
Type of Absence |
Required Documentation |
Notification Timeframe |
|---|---|---|
|
Sick Leave |
Medical Certificate |
At least 2 hours prior to shift |
|
Personal Leave |
Approved Leave Form |
At least 3 days prior to leave |
|
Unscheduled Absence |
Explanation Required |
As soon as possible, ideally within the same day |
Tardiness
Employees must report to work by their designated start time. Employees who are consistently late will face disciplinary action.
IV. Procedure for Reporting Absences and Tardiness
Employees must follow the proper procedures for reporting any absence or tardiness. Non-compliance with this procedure will lead to further review and possible disciplinary action.
Notification Process
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Absence or tardiness must be communicated to the employee's direct supervisor or manager.
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Contact Information for Reporting:
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Supervisor: [Your Name]
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Phone: [Your Company Number]
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Email: [Your Email]
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V. Consequences of Excessive Absenteeism or Tardiness
Excessive absenteeism or tardiness may result in disciplinary actions, including but not limited to verbal warnings, written warnings, and termination of employment. The following is the action protocol for various types of attendance violations:
|
Violation Type |
First Offense |
Second Offense |
Third Offense |
|---|---|---|---|
|
Unexcused Absence |
Verbal Warning |
Written Warning |
Termination |
|
Tardiness (3+ times in a month) |
Verbal Warning |
Written Warning |
Termination |
|
Failure to Report Absence |
Written Warning |
Final Written Warning |
Termination |
VI. Special Circumstances
In certain cases, [Your Company Name] recognizes that there may be special circumstances that could affect an employee's ability to attend work or be punctual. These circumstances include but are not limited to medical emergencies, family emergencies, and transportation issues.
Extended Absence
For extended leaves due to illness or personal reasons, employees must submit documentation, such as a doctor's note or a personal request form, to their supervisor. The company will work with the employee to determine the appropriate course of action, including possible leave or a flexible schedule.
VII. Expectations for Remote Work
For employees who work remotely, the attendance and punctuality policy applies similarly. Employees are expected to log in at their designated start time and be available for communication as needed during working hours.
Remote Work Guidelines
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Remote employees must notify their supervisor if they are unable to work on any given day or during part of their scheduled shift.
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The same procedures for absence and tardiness apply, including reporting via [Your Email].
VIII. Policy Acknowledgment
By signing below, employees acknowledge that they have read, understood, and agree to comply with the terms of the Attendance and Punctuality Policy.
Employee Name: Drake Feeney
Date: January 10, 2050
For any questions regarding this policy, please contact [Your Name] at [Your Email] or visit our headquarters at [Your Company Address].
