Free Attendance Point System Policy Template
Attendance Point System Policy
Effective Date: January 10, 2050
I. Introduction
This Attendance Point System Policy is designed to help manage employee attendance fairly and efficiently at [Your Company Name]. It provides clear guidelines for how attendance will be tracked, the consequences of absences, and the rewards for excellent attendance. Employees are expected to follow this policy to maintain smooth operations within the organization and to ensure that both individual and team performance are not negatively impacted by attendance issues.
This policy is crucial for upholding the integrity of our work environment and is a part of the standard employee conduct expectations at [Your Company Name].
II. Attendance Points Allocation
The Attendance Point System will be based on a set of rules for employees who are absent, tardy, or leave early. Points will be accumulated over time and affect overall employee performance records. Below is a summary of how points are assigned:
|
Type of Absence |
Points Assigned |
|---|---|
|
Full Day Absence |
3 Points |
|
Late Arrival (up to 15 minutes) |
1 Point |
|
Late Arrival (15-30 minutes) |
2 Points |
|
Early Departure |
2 Points |
|
Unexcused Absence |
3 Points |
|
Medical Leave (with valid documentation) |
0 Points |
|
Approved Vacation |
0 Points |
Points accumulate based on the frequency of attendance infractions. The company reserves the right to adjust the points based on specific situations as needed.
III. Consequences of Accumulating Points
Employees who accumulate points due to attendance infractions will face consequences as outlined below. This system is structured to encourage employees to maintain excellent attendance and to address habitual absenteeism in a fair and transparent manner.
1. Point Accumulation Thresholds
|
Points Range |
Consequence |
|---|---|
|
0-5 Points |
No action required |
|
6-10 Points |
Formal Warning, issued via email from [Your Name] |
|
11-15 Points |
Suspension without pay for 1-2 days, recorded on file |
|
16+ Points |
Termination of employment |
Employees who reach any of these thresholds will be notified through email at [Your Company Email] by [Your Name], with a copy also sent to [Your Email] for tracking purposes. Any appeal regarding the points will be addressed within 5 business days from the date the notice is received.
IV. Rewarding Good Attendance
In addition to managing infractions, the Attendance Point System also rewards employees who consistently demonstrate excellent attendance. Employees who maintain an attendance record without accumulating any points within a 6-month period will be eligible for the following rewards:
1. Reward Program
|
Criteria |
Reward |
|---|---|
|
No points accumulated for 6 months |
One additional paid vacation day |
|
No points accumulated for 12 months |
A gift card worth $100 or a similar token of appreciation |
|
No points accumulated for 18 months |
Recognition in the company newsletter and a preferred parking space |
Employees who wish to participate in this program should notify [Your Name] at [Your Email] to track their performance. Rewards will be provided at [Your Company Name]'s discretion.
V. Special Considerations
Certain circumstances may arise that affect an employee's ability to adhere to the attendance policy. These situations will be handled on a case-by-case basis.
1. Family and Medical Emergencies
Employees facing family or medical emergencies are encouraged to provide timely documentation to ensure that these absences are considered excused. Such absences will not result in point accumulation.
2. Pregnancies and Disabilities
Employees who are pregnant or who have disabilities and need accommodations are encouraged to contact Human Resources at [Your Company Address]. In such cases, we will follow all applicable laws to ensure compliance with state and federal regulations.
VI. Policy Compliance
All employees at [Your Company Name] are required to adhere to the Attendance Point System Policy. Failure to comply will result in disciplinary action, as outlined in this document.
If you have any questions regarding the policy, please feel free to reach out to [Your Name] at [Your Email].
This policy will be reviewed periodically and updated as necessary to ensure that it remains fair and effective in promoting positive attendance behavior at [Your Company Name].
